In Procore, the accounting method on a client contract, funding, head contract, purchase order or subcontract can be set to one of the following:
When setting the accounting method for a contract, there are several things to consider:
Always configure the accounting method before you add line items to a Schedule of Values. Once line items are added, you cannot change the accounting method.
Depending on the contract type, users with 'Admin' level permissions on the tool can configure the accounting method.
You can configure the default accounting method for these Procore tools:
Tool Name | To configure the default accounting method for a tool |
---|---|
Client Contracts | Configure Settings: Client Contracts |
Commitments | Configure Settings: Commitments |
Funding | Configure Settings: Funding |
Head Contracts | Configure Settings: Head Contracts |
You can also configure the default accounting method on an individual contract
Contract Type | To configure the accounting method for a contract |
---|---|
Client Contract | Edit the Advanced Settings on a Client Contract |
Funding | Edit the Advanced Settings on a Funding |
Head Contract | Edit the Advanced Settings on a Head Contract |
Purchase Order | Edit the Advanced Settings on a Commitment |
Subcontract | Edit the Advanced Settings on a Commitment |
A variation always uses the same accounting method configured in the funding, head contract, purchase order or subcontract. Contracts, fundings and variations cannot use different accounting methods:
When you export an individual client contract, funding, head contract, purchase order, subcontract or variation, Procore exports only the fields that are relevant to the accounting method set on the contract. For example, if you have an Amount Based contract, the unit- and quantity-related fields cannot be exported. This is also true for variations and progress claims related to that contract.
If you decide you want to use the Unit/Quantity Based accounting method, keep the following in mind: