Download a Previous Version of a File in the Company Level Documents Tool
Objective
To view and download a past version of a file using the file's Version Register in the Documents tool.
Background
When a user uploads a new version of a file to the Documents tool, the updated version overwrites the previous version. If you need to view previous versions of a file, you can download a copy of each version from the file's version history.
Things to Consider
- Required User Permissions:
- 'Read Only' or higher permissions on the Company level Documents tool.
AND - If the file is marked as Private, you must be granted access through the Permissions settings for the file. See Manage Permissions for Company Level Documents.
- 'Read Only' or higher permissions on the Company level Documents tool.
- Additional Information:
- If you have 'Admin' permission to the Documents tool, you can view the Download Register to see a list of users who have downloaded the file.
Steps
- Navigate to the Documents tool.
- Select the file you want to view versions for.
- If the Information panel is not already open, click the Info
icon. - Under Version, click the link that corresponds with the number of versions.
Note: As shown in the image below, you would click the number '2' to open the version history.
- Hover over the version you want to download.
- Click the Download
icon.
Note: This downloads a copy of the file to your computer.