Download a Previous Version of a File in the Project Level Documents Tool

Objective

To view and download file versions from a file's Version Register

Background

When a user uploads a new version of a file to the Documents tool, the updated version overwrites the previous version. If you need to view previous versions of a file, you can download a copy of each version from the file's version history.

Things to Consider

• Required User Permissions:
  • 'Read Only' or higher permissions on the project's Documents tool.
    AND
  • If the file is marked as Private, you must have one of the following permissions in order to view the file:
    • You must be given access to the file through the Permissions settings for the file. See Manage Permissions for Files and Folders.
      OR
    • The 'Access Private Folders and Files' granular permission must be enabled on your permission template.
• Additional Information:
  • If you have 'Admin' permission to the Documents tool, you can view the Download Register to see a list of users who have downloaded the file. 

Video

Tip!  To skip to the relevant portion of the training video below, click the Chapters    icon on the video player and select View and Download Previous File Versions.

Steps

1. Navigate to the Documents tool. 
2. Select the file you want to view versions for.
3. If the Information panel is not already open, click the Info  icon. 
4. Under Version, click the link that corresponds with the number of versions.
   Note: As shown in the image below, you would click the number '2' to open the version history.
5. Hover over the version you want to download.
6. Click the Download    icon. 
   Note: This downloads a copy of the file to your computer. 

See Also

• Download Files and Folders
• Manage Permissions for Files and Folders