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Procore

Create a Custom Project Report

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Objective

To add a custom report using Procore's Reports tool.

Background

The Reports tool gives users the ability to create, generate and export customised reports. When designing a report, its author can include data captured by specific Procore tools, specify the desired column layout and also define how to group and filter report data. After generating a report, it can also be exported from Procore into Microsoft Excel. 

Things to Consider

  • Required User Permissions:
    • To create a custom project report without Enhanced Reporting:
      • To create a Custom Report, 'Standard' permissions or higher on the project Reports tool.
        AND
        'Read-only' permissions or higher for the tools they want to create a report for. For Financial Management tools, users must have 'Admin' permission on the appropriate financial tool to create a custom report. For the Company Directory, users will need 'Admin' permission on the Company Directory. 
    • To create a custom project report with Enhanced Reporting:
  • Additional Information:
    • Custom reports are only visible and available to the individual who created them.
    • Reports can include data from these Procore tools and sources:
      • Action Plans
      • Tendering
      • Budget
      • Change Management
        • Change Event Line Item Details
        • Potential Variations
        • Variations
      • Commitments
      • Co-ordination Issues
      • Site Diary
        • Daily Construction Report Register
        • Call Register
        • Notes Register
        • Delay Register
        • Skip Register
        • Quantity Register
        • Timecard Entry
        • Working Hours Register
        • Visitor Register
        • Equipment Register
        • Accident Register
        • Productivity Register
        • Weather Register
        • Inspection Register
        • Delivery Register
        • Site Diary Completion
        • Waste Register
        • Workplace Hazards and Incidents Register
      • Directory
      • Drawings
      • Financial Line Items
        • Configurable Budget Snapshots
        • Financial Line Item Details
        • Financial Line Item Summary
      • Forms
      • Incidents
        • Incident Injury Records
        • Incident Near Miss Records
        • Incident Records (All)
        • Incidents
      • Inspections
        • Inspection Item Details
        • Inspection Summary
      • Labour Productivity
      • Meetings
        • Meeting Attendance
        • Meeting Items
        • Meetings
      • Models
      • Observations 
      • Owner Progress Claims
        • Owner Progress Claims
      • Photos
      • Portfolio
      • Head Contract
      • Project Roles
      • Defect List
      • RFIs 
      • Program Tasks
        • Program Tasks
        • Lookaheads
        • Requested Changes
      • Specifications
      • Subcontractor Progress Claims
        • Subcontractor Progress Claims
      • Submittals
      • Tasks
      • Daywork Sheets
        • Materials
        • Sheets
        • Timecards
        • Equipment
      • Timesheets
        • Timecard Entries
        • Production Quantities

Steps

Create a New Custom Report

  1. Navigate to the Project level Reports tool.
  2. Click Create Report in the top right corner. 
  3. You will then have the option to Create a New Report or choose an existing template. To create a brand new report, click the Create New Report tile. 

    create-report-gallery.png
  4. Enter in the report name by clicking the pencil icon next to Enter Report Name.
  5. Enter in a description of the report by clicking the pencil icon next to Enter Description.
    edit-custom-report-name.png
  6. In the right pane is a list of tools you can report on. Select a tool you wish to report on. 
    create-report-tool-options.png
  7. Once you have selected a tool, the right pane will populate with a list of columns you want to add to your report. Drag and drop columns into your report or add all of the columns by clicking Add All.  
    add-columns-to-custom-report.gif
    • Once you've added the desired columns, you have these options:
      • Group report data
        In the Group by list, select one of the items in the drop-down menu to group report data by the specified column (e.g., you may want to group data by the responsible contractor). 
      • Filter your report data
        Click the Add Filter drop-down menu to select what you would like to filter by. Once you've specified a filter, you can add another filter. You can also filter data by date range by selecting a start and end date.
      • Change the column order 
        Use a drag-and-drop operation to place the column into the desired position.
      • Aggregate data
        Click the fx in the column and select one of the following (for numeric values): count, sum, min, max, or average. Once the report is created, you will see the count, sum, min, max, or average of the values at the bottom of the column.  For field types that are not a numeric value, you have the option to aggregate by count.

  8. To add a new tool to your report, click Add Tab at the top of the report and repeat step 6-7 above. 

  9. When finished configuring your report layout, click Create Report. 

Create a Custom Report from a Report Template

  1. Navigate to the Project level Reports tool. 
  2. Click Create Report. 
  3. Click one of the available report templates. See What report templates are available in the Reports tools?

    create-report-from-template.png
     
  4. A preview of your data in the report will load. To create a report from this template, click Use Template.
    The system creates the new report. You can then edit it, distribute it, share it, assign it to projects, clone it or delete it.