Overview

The Meetings tool is used for establishing a meeting agenda, issuing it to relevant attendees, recording all discussion points, agreed actions and responsibilities in the form of minutes, then distributing and booking any necessary follow up meetings.

Responsibilities

The Contractor may be required to attend meetings at different stages throughout the project as requested by Fletcher Industrial Development. The Meetings tool is to be used with the following general delineation of functions:

Fletcher Industrial Development

• Manage Agendas

• Manage Minutes

• Distribute Minutes

• Manage Assignments / Status

Contractors

• Attend Meetings

• Update Assignments / Status

Handy Tips

• To view all open meeting items assigned to yourself, on the Project Home Page, scroll down to the My Open Items section. This will give a full list of all Meeting Items on the project that are open and assigned to you.

• To show consideration for your colleagues and to enable an efficient meeting, get into a habit of closing off any meeting items assigned to you as they are completed. Don’t leave it to the next meeting to do this. Any follow up agenda that has assignments carried over from a previous meeting can be updated prior to the next meeting – Simply open the item, change the status to Closed and add any comments.