What are configurable fieldsets and which Procore tools support them?

configurable fieldset is a group of fields in certain Procore tools that can be set to optional, required or hidden, depending on the needs of your company. This allows for better control over data entry when users create and edit items in Procore projects. To configure fieldsets, you must have 'Admin' permissions to the Company Admin tool.

Notes:

Prerequisites

See Create New Configurable fieldsets OR click here to view the steps.

  1. Navigate to the Company level Admin tool. 
  2. Under 'Tool Settings', click the tool you want to create configurable fieldsets for.
  3. Click the Fieldsets tab.
    admin-fieldsets-tab.png
    Note: Tools without other settings in the Company level Admin tool will open to this page automatically.
  4. Click Create New across from the section you want to configure fieldsets for.
  5. In the 'Create Fieldset' window, enter a name for the fieldset and click Create.
  6. On the 'Edit Fieldset' page, each field name has the following options:
    • Click the toggle to the ON icon-toggle-on.png position to make the field visible in the section.
      OR
      Click the toggle to the OFF icon-toggle-off.png position to hide the field in the section.
      Note: A icon-toggle-on2.png icon indicates that the field is visible by default and cannot be changed to hidden.
    • Mark the 'Required' checkbox to designate the field as required.
      OR
      Clear the 'Required' checkbox to designate the field as optional.
      Notes:
      • Fields without a checkbox are optional by default and cannot be changed to required.
      • A grey marked checkbox icon-checkbox-marked-grayed-out.png indicates that the field is required by default and cannot be changed to optional.
  7. Click Save.
  8. In the 'Apply changes to [#] project(s)?' window, click Assign Projects to add the fieldset to projects.
    • In the 'Assign Projects' window, mark the checkbox next to each project you want to apply the fieldset to and click Update.
    • In the 'Apply changes to [#] project(s)?' window, click Confirm.
  9. Optional: To set a fieldset as the default for new projects, click the icon-ellipsis-options-menu.png icon at the end of its row on the 'Fieldsets' tab and select Set as New Project Default.
     Note
    Projects created from a project template that includes fieldsets will inherit the fieldsets from the project template instead of your company's default fieldsets. See Configure a Project Template.

Supported Tools

The following Procore tools support configurable fieldsets:

Tool fieldsets Available to Configure List of Fields
Admin (Project level) Project fieldset 
Note: Only one 'Project' fieldset can be created and the fieldset will apply to all new and existing projects. See Create a Project Fieldset.
Which fields on the project page can be configured as required, optional or hidden?
Action Plans General Information fieldsets Which fields in the Action Plans tool can be configured as required, optional or hidden?

Change Events (Change Management)

General Information fieldsets Which fields in the Change Events tool can be configured as required, optional or hidden?
Coordination Issues General Information fieldsets Which fields in the Co-ordination Issues tool can be configured as required, optional or hidden?
Commitments (Contracts) Purchase Orders and Subcontracts fieldsets Which fields in the Commitments tool can be configured as required, optional or hidden?
Correspondence Correspondence Type fieldsets
Note: Each of your company's custom correspondence types has its own fieldset.
Which fields in the Correspondence tool can be configured as required, optional or hidden?

Site Diary

Working hours Log, Equipment Register, Notes Register, Daily Construction Report Register, Observed Weather Conditions, and Visitor Register fieldsets

Which fields in the Site Diary tool can be configured as required, optional or hidden?

Directory

Person and Company fieldsets

Which fields in the Directory tool can be configured as required, optional or hidden?

Documents (Project Documents) Documents fieldsets
Note: Currently, the only changes available for a Documents fieldset are adding or removing fieldsets.
Which fields in the Documents tool can be configured as required, optional or hidden?
Drawings Drawing Revision fieldsets Which fields in the Drawings tool can be configured as required, optional or hidden?

Incidents

IncidentInjury/Illness, Property Damage, EnvironmentalNear Miss, Witness Statement and Action fieldsets

Which fields in the Incidents tool can be configured as required, optional or hidden?

Inspections

Unassociated, Quality, Safety, Commissioning and Environmental fieldsets
Note: Each of your company's custom Inspection Types will have its own fieldset.

Which fields in the Inspections tool can be configured as required, optional or hidden?

Invoicing
(Progress Billings
2)
Subcontractor Progress Claims fieldsets Which fields in the Invoicing or Progress Billings tools can be configured as required, optional or hidden?
My Time 1 My Time fieldsets Which fields in the My Time tool can be configured as required, optional or hidden?

Observations
 

Commissioning, Environmental, Quality, Safety, Warranty and Work to Complete fieldsets

 

Which fields in the Observations tool can be configured as required, optional or hidden?

Head Contracts (Client Contracts, Funding) Head Contracts fieldsets Which fields in the Head Contracts tool can be configured as required, optional or hidden?

Defect List

Defect Item fieldsets

Which fields in the Defect List tool can be configured as required, optional or hidden?

RFIs

RFI fieldsets

Which fields in the RFIs tool can be configured as required, optional or hidden? 

Specifications Specification Section Revision fieldsets Which fields in the Specifications tool can be configured as required, optional or hidden?
Submittals Submittal Register fieldsets Which fields in the Submittals tool can be configured as required, optional or hidden?
 Daywork Sheets General Information, Labour, Material and Equipment fieldsets Which fields in the Daywork Sheets tool can be configured as required, optional or hidden?
Timesheets Timesheets fieldsets Which fields in the Timesheets tool can be configured as required, optional or hidden?

1This functionality is only available when your company is licenced for Procore's Field Productivity tools.

2The Progress Billings tool is only available to Procore users in the United States who have implemented the Procore for Speciality Contractors point-of-view dictionary. See What tool names and terms are different in Procore for head contractors, owners and speciality contractors?