When do the download links in emails sent from Procore expire?

Background

In certain Procore tools, you can use the built-in Emails tool to email project-specific items (e.g. submittals, inspections, etc.) to other users in your Directory. The email will contain a hyperlink that the recipient can use to download the item.  

Below is a list of items per tool that can be emailed from Procore. Refer to the table at the bottom of the page for tutorials on how to email these items as well as information about when the download links expire.

1. Head Contract
   • ​Prime Contract, potential variations, variation packages, owner progress claims
2. Commitments
   • Purchase order contracts, work order contracts, potential variations, VRs, variation packages, request for quotes, site orders, subcontractor progress claims
3. Variations
   • Potential variations, CORs, variation packages
4. RFIs
   • An RFI from the item's view page
5. Submittals
   • A submittal from the item's view page
6. Transmittals
   • A transmittal from the item's view page
7. Inspections
   • An inspection from the item's view page
8. Defect List
   • A defect list item from the item's view page
9. Meetings
   • A meeting from the item's view page
10. Program
    • A program item from the item's view page
11. Site Diary
    • All the registers from a day's site diary from the item's view page
12. Reports
    • A report from the report's view page
13. Photos
    • A photo from the item's view page
14. Drawings
    • Single drawing from the list page and register page
    • Single drawing with markups from the list page and register page
    • Multiple drawings from the list page and register page
    • Multiple drawings with markups from the list page and register page
15. Documents
    • A single file from the file view page
    • A single folder and its contents from the folder's view page
16. Observations
    • An observation from the view page.

Answer

Use the table below to find tutorials and automatic expire information about the related download links. Once a download link has expired, it can no longer be used to download the item. 

Task	Notes	1 week	2 weeks	30 days	>1 year
Email a Commitment
Email a Site Diary
Email a Meeting
Email a Progress Claim
Email a Potential Variation
Email a Subcontract
Email a Transmittal
Email Tender Documents	Link expires one day after the tender due date
Email Drawings	Single drawing from the view page: 1 week A single drawing with markups or multiple drawings from the list page: 2 weeks
Email Files and Folders from the Documents Tool	Folder: expires in 30 days Single file: >1 year
Email Forward a Variation
Email Forward a Submittal
Email Forward an RFI
Email Inspections
Email Head Contract
Email Defect List Item(s)