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Procore Support (en-au)

When do the download links in emails sent from Procore expire?


In certain Procore tools, you can use the built-in Emails tool to email project-specific items (e.g. submittals, inspections, etc.) to other users in your Directory. The email will contain a hyperlink that the recipient can use to download the item.  

Below is a list of items per tool that can be emailed from Procore. Refer to the table at the bottom of the page for tutorials on how to email these items as well as information about when the download links expire.

  1. Head Contract
    • ​Prime Contract, potential variations, variation packages, owner progress claims
  2. Commitments
    • Purchase order contracts, work order contracts, potential variations, VRs, variation packages, request for quotes, site orders, subcontractor progress claims
  3. Variations
    • Potential variations, CORs, variation packages
  4. RFIs
    • An RFI from the item's view page
  5. Submittals
    • A submittal from the item's view page
  6. Transmittals
    • A transmittal from the item's view page
  7. Inspections
    • An inspection from the item's view page
  8. Defect List
    • A defect list item from the item's view page
  9. Meetings
    • A meeting from the item's view page
  10. Program
    • A program item from the item's view page
  11. Site Diary
    • All the registers from a day's site diary from the item's view page
  12. Reports
    • A report from the report's view page
  13. Photos
    • A photo from the item's view page
  14. Drawings
    • Single drawing from the list page and register page
    • Single drawing with markups from the list page and register page
    • Multiple drawings from the list page and register page
    • Multiple drawings with markups from the list page and register page
  15. Documents
    • A single file from the file view page
    • A single folder and its contents from the folder's view page
  16. Observations
    • An observation from the view page.


Use the table below to find tutorials and automatic expire information about the related download links. Once a download link has expired, it can no longer be used to download the item. 

Task Notes 1 week 2 weeks 30 days >1 year
Email a Commitment         icon-mindtouch-table-check.png
Email a Site Diary         icon-mindtouch-table-check.png
 Email a Meeting         icon-mindtouch-table-check.png
Email a Progress Claim         icon-mindtouch-table-check.png
Email a Potential Variation         icon-mindtouch-table-check.png
Email a Subcontract         icon-mindtouch-table-check.png
Email a Transmittal         icon-mindtouch-table-check.png
Email Tender Documents Link expires one day after the tender due date        
Email Drawings

Single drawing from the view page: 1 week

A single drawing with markups or multiple drawings from the list page: 2 weeks


icon-mindtouch-table-check.png icon-mindtouch-table-check.png    
Email Files and Folders from the Documents Tool

Folder: expires in 30 days
Single file: >1 year


    icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Email Forward a Variation         icon-mindtouch-table-check.png
Email Forward a Submittal         icon-mindtouch-table-check.png
Email Forward an RFI         icon-mindtouch-table-check.png
Email Inspections         icon-mindtouch-table-check.png
Email Head Contract         icon-mindtouch-table-check.png
Email Defect List Item(s)         icon-mindtouch-table-check.png