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Create a Defect List Item (Android)

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Objective

To create a defect list item using the Procore app on an Android mobile device.

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' level permissions on the project's Defect List tool.
      Note: While 'Standard' level users can create defect list items, they cannot assign a defect list item unless they have been granted special permission to act as the Defect Item Manager. 
      • 'Admin' level users have complete control of defect list items and can edit and update any assignee response.
      • 'Standard' level users can view all responses, but can only update their response if they are listed as an assignee on the defect list item.
        Note: 'Standard' level users can only list a Defect Item Manager as the assignee on a defect list item.
      • 'Read Only' level users cannot be assigned a defect list item.
  • Additional Information:
    • Defect list items can be assigned to multiple persons.
    • To assign a defect list item to a person, the user must:
    • Once an initial notification has been sent, selected Assignees will receive daily notifications of overdue items via email; email notifications will end after 45 days. 
    • Defect list item types cannot be created when creating a defect list item. Types must be created by an 'Admin' user in the tool's configuration settings before a type can be selected when creating a new defect list item. See Configure Advanced Settings: Defect List.
  • You can configure what items are created with the quick create icon-plus-quick-create-mobile2.png icon, see Configure Quick Create Settings.

  • This action can be performed in offline mode. Tasks performed in offline mode sync with Procore once a network connection is reestablished. 

Steps

  1. Open the Procore app on an Android mobile device and select a project.
    Note: This loads the Tools screen for the project.
  2. Tap the quick create icon-plus-quick-create-mobile2.png icon and select Defect Item.
    OR
    Tap the Defect List tool and tap the create icon-plus-quick-create-mobile2.png icon.
  3. Select from the list of templates or tap +Create Defect Without a Template to create a new defect list item.
  4. Tap the following fields to enter the appropriate information:
    • Camera: Take and add a new photo to the defect list item.
    • Attachments: Choose one of the following options:
      • File from device: Choose an existing file from your device. 
      • Photo from device: Choose an existing photo from your device's library.
      • Photo from Procore: Choose an existing photo from your project's Photos tool.
    • Title: If not using a template, provide a descriptive title for the new item. The defect list item's title is displayed as the title in the list view.
    • Defect Manager: Select a Defect Manager who will oversee the item throughout its entire lifecycle.
       Note: If no Defect Manager is selected, Procore will automatically list the item's Creator as the Defect Manager.
    • Assignee: If the template doesn't have a default assignee or if you aren't using a template, select the subcontractor or related contact from your directory to whom you want to assign the item. Assignees will need to have 'Admin' or 'Standard' level permissions to see the Defect List item and receive the email notification. 
      Note: Users with 'Standard' permission on the Defect List tool will only be able to assign 'Admin' to the item.
    • Location: Tap to select a specific location.
    • Final Approver: Select a Final Approver who will have the authority to close the item.
    • Due Date: Select a date from the calendar for the defect list item to be due.
      Note: The 'Due Date' field is automatically populated based on the default number of days specified on the Defect List tool's Configure Settings page. See Configure Advanced Settings: Defect List. The due date also respects which days are set as 'working days' for the project. See Set Project Working Days.
    • Status: By default, the status of the new item is set to 'Open.' To close the item, tap the field to change its status to 'Closed.'
    • Trade: Tap the Trade field to choose from trades added to the project. See Add or Delete Trades.
    • Type: Tap the Type field to choose from types added to the project. To add defect list item types, see Configure Advanced Settings: Defect List.
    • Cost Code: Tap to select an appropriate cost code associated with the new item.
  5. Tap Save and Finish to save your changes and return to the list page or tap Save & New to save your changes and immediately create another Defect List item.