Project Equipment

Permissions

Action	None	Read Only	Standard	Admin	Notes
Add Equipment to Projects  Web     iOS     Android
Check in Project Equipment as Onsite  Web     iOS     Android
Create an Equipment Record in the Project Equipment Tool  Web
Create an Inspection for Equipment  Web     iOS     Android					Users must also have 'Standard' level permissions or higher to the Inspections tool.
Edit Equipment  Web
Edit Vendor for Rented Equipment  Web					Users also need 'Read Only' level access or higher to the company's Directory.
Remove Equipment from Projects  Web     iOS     Android
Scan an Equipment QR Code  iOS     Android
View Equipment Details  Web     iOS     Android

 Legacy Content

For the legacy Equipment experience, reference these permissions.

Equipment

The following table highlights which user permissions are required to perform the described user action.

Note: Users will need 'Read-only' or above permissions on the Company level Equipment tool to access the Project level Equipment tool. 

  - Denotes an action supported in Procore's iOS and/or Android mobile application.

Task	None	Read Only	Standard	Admin
Customise the Column Display in the Project Level Equipment Tool
Delete a Project Level Equipment Entry			1
Edit a Project Level Equipment Entry			1
Export a Project Level Equipment List
Retrieve a Project Level Equipment Entry from the Recycle Bin			1
Search and Filter Project Level Equipment Entries
View a Project Level Equipment Entry
View the Change History of a Project Level Equipment Entry

¹ 'Standard' users can perform functions on equipment entries they have created.

Improved Project and Vendor Assignment (22/04/2025)

The ‘Current Project' column has been updated to ‘Onsite’ and you can now mark single or multiple equipment records on site. When adding equipment to a project on mobile, you can mark equipment as onsite. Additionally, you can associate rented or subcontracted equipment with vendor in your Company level Directory. See Edit Project Equipment and Check in Equipment (iOS) and Check in Equipment (Android).

Equipment Custom Statuses (22/04/2025)

Customers can define custom equipment statuses, enhancing workflow management for tasks such as maintenance, rentals, check-ins, check-outs, and equipment call-offs. Additionally, you can now edit the ‘Status' and ‘Onsite’ fields directly inline the Equipment registry. See Configure Custom Statuses for Equipment and Edit Project Equipment.

Create Timesheets for Equipment Only (07/04/2025)

You can now create timesheets for equipment without linking the equipment to a person. This is currently available on web and will be available soon on iOS and Android. See Create a Timesheet.

New Equipment Tool Generally Available (07/01/2025) 

Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The Equipment tool enables you to build a registry of your company's owned or rented equipment for your worksites. When equipment is checked in or assigned to projects, it’s added to the Project's Equipment tool for use in Inspections, Daywork Sheets, Timesheets, and the Budget. See Project Equipment to learn more.

Create Equipment Records in the Project's Equipment Tool (21/11/2024)

You can create new equipment records in the project's equipment tool. Equipment records created in the project's tool are automatically added to the company's Equipment tool. See Create an Equipment Record in the Project Equipment Tool.

Check in Equipment on a Worksite (13/11/2024)

You can check in equipment for a project using the mobile app. After checking in, the equipment's record is added to the project's Equipment tool and the 'current project' field in the company's Equipment tool is updated to reflect the project where it was checked in. See Check In Project Equipment (iOS) and Check In Project Equipment (Android).

Equipment Open Beta (14/10/2024)

Procore's new Equipment tool ensures all machines are optimally used and effectively managed from arrival to departure. The company's Equipment tool is a registry of your company's owned or rented equipment for your worksites. When equipment is assigned to projects, it is added to the Project's Equipment tool where it can be used in Inspections, Timesheets and your Budget. See Project Equipment to learn more.

The new Equipment tool is available to customers through a beta program. If you would like to participate in the beta, please reach out your Procore point of contact.