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Procore

Move Specifications to Another Specification Area

  1. Last updated
    May 28, 2025
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Objective

Move specifications from one area to another by using the bulk edit feature.

Background 

If your project uses specification areas, you might run into a scenario where specifications need to be moved from one specification area to another. Instead of deleting and re-uploading the specifications, you can bulk edit to move them to another area.

Things to Consider

Steps

  1. Navigate to the project's Specifications tool.
  2. Mark the checkboxes next to the specifications you want to move.
  3. Click Edit.
  4. Mark the checkbox next to Specification Area.
  5. Choose whether you want to move the specifications to an existing area or create a new one:
    • To move specifications to an existing specification area:
      1. Begin typing the name of the specification area, or double click into the field to view a list of existing specification areas.
      2. Select the specification area from the drop-down menu.
    • To move specifications to a new specification area:
      1. Enter a name for the new specification area in the 'Specification Area' field.
        Note: The specification area name must be less than 255 characters, and the name cannot already exist in the project.
  6. Click Update.
     Note
    • A banner appears at the top of the page confirming that the specifications were moved.
      OR
      If one or more specifications have the same specification number as a specification in the existing area, you are prompted to confirm the specifications on the review page.
    • Email notifications are sent in the following scenarios:
      • If more than 50 specifications are being moved at one time, you will receive an email when the specification move is complete. 
      • If specifications were unable to be moved, you will receive an email with one or more error messages.
    • Specifications will be in the 'Unpublished' state after being moved to a new area. To upload specifications, see Upload Specifications.
    • Specification hyperlinks may take some time to appear after the specifications have been confirmed.
    • A Bulk Edit transfer in progress prevents the deletion of an empty Specification Area.