Whether you are new to Procore, cloud-based technology or the construction industry, you might encounter some unfamiliar or confusing terms. Procore's Support Site Glossary of Terms is an alphabetised list of the terms we've encountered over the course of our construction journey. It is also a community effort—If you don't see what you are looking for, click the Feedback button on the right side of the page and ask us to add it.
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
In Procore, an Accounting Approver is an individual with the authority to accept and reject Procore data for export to an integrated ERP system. Accounting approvers also have the authority to unlink purchase orders, subcontracts, and commitment variations that have been synced between Procore and an integrated ERP system.
Actual Cash Value
Actual Cash Value (ACV) refers to a calculated amount that is equal to the replacement cost of a product or property minus depreciation or damage.
An Addendum is a supplementary document written to correct, clarify or otherwise change the information included in previously issued documents.
Additional Services are a type of architectural services that are over and above the Basic Services defined in an agreement between an Architect and a Construction Manager (CM). In a residential construction project, a Record Drawing or 3D Imagery are examples of additional services.
Agency refers to a legal relationship by which one party (the principal) empowers another party (the agent) to act on the principal party's behalf.
Agency Construction Management
Agency Construction Management (Agency CM) is a fee-based construction management service where the CM has established responsibility for providing professional and advisory services to an Owner. In this relationship, the Agency CM or CM as Agent represents the owner's interest as the owner's principal agent.
AIA Billing is a billing method that requires a specialized set of progress claiming forms prescribed by the American Institute of Architects (AIA). See www.aiacontracts.org.
An Allowed List (also sometimes referred to as an Allow List or Safe List) is a list of email addresses, domain names, IP addresses or other entities that are explicitly granted access or allowed to run as part of an organization's security strategy. It is the opposite of a denied list.
An Allowance is an amount of money that has been set aside in a construction contract’s original sum to cover the costs of paying for known items that were not specified in detail in the contract.
American Institute of Architects
The American Institute of Architects (AIA) is the leading professional membership association for licensed architects, emerging professionals and allied partners. It comprises both international and U.S. territory chapters. See www.aia.org.
American Institute of Architects' Continuing Education Systems
The American Institute of Architects' Continuing Education Systems (AIA CES) measures continuing education for AIA members who can earn Learning Units (LUs) from registered AIA CES providers. Procore Continuing Education is an approved AIA CES provider. See www.aia.org.
Apparent Low Tenderer
An Apparent Low Tenderer is a party who is identified and established as the party that submitted the lowest tender in response to an invitation to tender.
An Approval Framework is a framework that allows users to create, manage, review and respond to items. In Procore, the Submittals tool supports an approval framework.
In Procore, an Approval Path refers to the steps that a submittal must go through before it reaches the final approval stage. The initial approval path for submittals is defined by the approval workflow. However, the path across a submittal's lifecycle can be altered by members of the submittal's workflow. For example, an approver might forward a submittal to another Procore user for review or the submittal might need to be rejected and then revised and resubmitted to approvers.
In Procore, an Approval Process refers to a predefined sequence in which designated members of the submittal workflow are required to review a submittal before it can be closed and distributed to the assigned subcontractors.
In Procore, an Approval Workflow designates the list of individuals who respond to submittals (for example, approve, reject and so on.) in accordance with the rules that have been determined by the approval framework and approval process being used.
Approved Changes are changes to a project that are submitted through an established change control process and are approved by the established approval authority.
Approved Tenderers List
An Approved Tenderers list refers to a list of eligible parties that have been approved/pre-qualified to submit a responsible, competitive tender.
An Approver is a person who is designated to approve a submittal before work can proceed. Typically, there are multiple approvers on a submittal workflow and members of the design team (for example, architect, project engineer, structural engineer and so on). However, your particular submittal workflow might include other approvers.
An Architect is a person who holds the professional qualifications to design buildings and structures other than buildings. Often, an architect is also responsible for advising, planning and overseeing the construction process.
Architect Field Report
An Architect Field Report (AFR) is a field-site report produced by an architect to keep an Owner apprised of construction progress and work quality. An AFR is issued after each site visit and acts as a record of a construction project's progress, worksite decisions and concerns. While the general contents of an AFR have been defined by the American Institute of Architects (AIA), architects may also include additional information to ensure a concise record of site visits.
Architect of Record
The Architect of Record (AOR) is the architect or architecture firm whose name appears on the official building permit issued by the approving local government agency.
Architect's Supplemental Instructions
An Architect's Supplemental Instructions (ASI) are official instructions issued by an architect to legally change, revise or provide the necessary interpretation for a minor design or construction change. An ASI is only issued when a change does not affect the contract sum or contract time. The purpose of an ASI is to provide legal clarity for minor changes to the work, such as modifying a paint colour or the swing direction of a door.
Architect/Engineer (A/E) refers to the joint provision of architectural and engineering services. An A/E can be a corporation, an individual or a partnership that is qualified to practice architecture and provide professional design and engineering services.
Architects' Basic Services
Architects' Basic Services refer to an architect's contracted fee and level of involvement during the phases of a construction project. The American Institute of Architects (AIA) provides a standard form of agreement for the Owner and Architect that divides services into three categories—Basic Services, Supplemental Services, and Additional Services.
Architecture, Engineering and Construction
Short for Architecture, Engineering and Construction (AEC). AEC is a commonly used acronym when referring to AEC firms, the AEC industry and to AEC technologies.
An As-Built Drawing is a document that shows how a finished product was installed. When performing new construction or renovation projects, contractors are required to submit detailed as-built drawings that include all changes to ensure that an accurate and up-to-date drawing of the completed work exists. It is similar to a Record Drawing.
Assignable Permissions Template
In Procore, an Assignable Permissions Template is a permissions template that you can assign to other users based on the settings in your own permissions template when you have the appropriate permissions to add or edit other users.
At-Risk Construction Management
At-Risk Construction Management (also known as Construction Manager at Risk (CMAR)) is a project delivery method where the CM assumes financial liability for ensuring project work is completed within a Guaranteed Maximum Price (GMP). With this delivery method, the CM provides professional consulting services to the Owner during the design development phase and then acts as the Head Contractor (GC) during the construction phase.
Attic Stock describes excess/surplus construction material leftover from a job and in storage. The term also refers to intentionally ordered materials, typically as part of a contractual obligation, to ensure identical materials are available for future replacement or project repairs.
Australian Business Number
An Australian Business Number (ABN) is a unique 11 digit number assigned by the Australian Business Register (ABR) to identify business entities operating in Australia. The ABR operates a publicly available ABN Lookup website for performing business searches. See abr.business.gov.au.
Australian Business Register
The Australian Business Register (ABR) is an organization that maintains the lookup system for Australian Business Numbers (ABNs). See abr.business.gov.au.
Australian Company Number
An Australian Company Number (ACN) is a unique nine-digit number issued by the Australian Securities and Investments Commission (ASIC) to every company registered under the Commonwealth Corporations Act 2001. See abr.business.gov.au.
Australian Tax Office
The Australian Tax Office (ATO) is the principal revenue collection agency for the government of Australia. See www.ato.gov.au.
A Backcharge is an amount of money that a buyer holds back from a seller to recover any costs incurred as a consequence of the seller performing incomplete or defective work. For example, an Owner might bill a backcharge to a Head Contractor (GC) for site clean-up or a GC might bill a backcharge to a subcontractor for property damage.
Ball In Court
Ball In Court (BIC) is a figure of speech that indicates a person is required to take an action. In Procore, the user with Ball In Court responsibility must make a decision and submit a response—such as approving a submittal, shifting responsibility for a Request for Information (RFI), or responding to a Defect List item.
Basic Services refer to the scope of services defined as customary in the original agreement between an Owner and a Construction Manager (CM). Basic Services can also refer to the Architects' Basic Services.
Beneficial Occupancy refers to a stage of a construction project that occurs after substantial completion and prior to final completion. It also refers to the date where the Owner takes possession of and/or begins occupying the space for its intended purpose.
Biddability refers to the condition or degree to which a set of tender documents can reasonably provide a tenderer with the means to submit a competitive tender in response to the work defined by the tender documents.
A Biddability Review is part of the Constructibility Review process where contract documents are formally reviewed to identify uncertainty and eliminate ambiguities, contradictions, errors, omissions and risks to the tenderer. The purpose of a biddability review is to minimise tender prices during the procurement phase and to limit disputes during construction.
A Billing Period defines the billing cycle used by a project's team and progress claim contacts on Procore's owner and subcontractor progress claims. In addition to defining the frequency of the billing cycle (for example, monthly or weekly), a billing period also defines the billing cycle's start/end date and an progress claim's due date.
Blind Tendering refers to a tendering process where tender amounts are hidden from view until the due date in order to protect against tender biases from affecting the decision process.
A Bond is a pledge from a surety guaranteeing the performance of the obligation defined in the bond, including the completion of work or payment of the bond amount to the Obligee in the event of a default or nonpayment by a principal, as with tender, performance and labour and material bonds.
A Bonus is a clause in a contract that is tied to a financial reward that is above and beyond the basic payment expectation. An example of a bonus clause is an early completion bonus, which could be a stipulated amount paid to a contractor for completing a project early.
A Budget is the allotted amount of money available to spend on a specific construction project. In Procore, the Budget tool is used to track a project's anticipated costs and expenses throughout the construction process.
In Procore, a Budget Code is applied to line items in Procore's Financial Management tools to give you the ability to categorise line items. It identifies costs for budgetary reporting and consists of a cost code, cost type, and sub job combination (if the 'Sub Job' feature is enabled on the project). It can also include a division to align with the CSI MasterFormat. For example, 01 General Requirements, 02 Site Construction and so on.
A Budget Estimate is an estimate of the cost of work. This estimate is based on preliminary information and is qualified to a degree of accuracy.
In Procore, a Budget Modification specifically refers to the transfer of money from one budget line item to another budget line item. Budget modifications are created in the Budget tool when the project's budget is locked.
In Procore, a Budget View is a template that defines the data column layout for a project's Budget tool. Budget views are configured by a Procore Administrator with the Company level Admin tool and support standard, calculated, and source columns. One or multiple budget views are then assigned to a Procore project so Procore users can switch between the views to analyse data from different perspectives.
Budgeted Production Quantities
In Procore, budgeted production quantities refer to the measurable amount planned for installation on a project. See Production Quantities.
Building Information Modelling
Building Information Modelling (BIM) is a construction management term for technologies used to generate and manage digital representations (images) of spaces (buildings, job sites and so on). Design and construction teams use BIM to create digital models and simulate the construction process. The goal of BIM is to improve safety, correct issues, solve problems and analyse impacts prior to the physical construction process.
In Procore, the term Business Item was previously used to refer to an agenda item on a meeting created with the Meetings tool. It has been replaced with Meeting Item.
In Procore, a Calculated Column uses a formula to adjust the value that appears in a cell on a line item.
California Counties Architects and Engineers Association
The California Counties Architects and Engineers Association (CCAEA) is a professional organization for architects and engineers employed by the public agencies for the counties in California. See ccaea.org.
Certified Business Enterprise
A Certified Business Enterprise (CBE) is a formal designation of an individual or business entity issued by a public sector authority, professional association or business that promotes full-participation of the community. Examples of CBEs include designations such as a minority- or woman-owned business or a local business enterprise.
A Change Event is any event resulting in a modification that affects the scope of work on a construction project and the project's program and/or cost(s). In Procore, a change event can be recorded in the system and precedes the creation of a variation, which allows your team members and stakeholders to prepare for a cost change before it becomes an actual cost.
A Changed Condition is the presence of an unanticipated condition or circumstance, physical or otherwise, that was not reasonably expected when the contract was entered into. A changed condition can be the result of an error or a surprise. For example, a contractor was led to believe that 500,000 cubic yards of fill material were needed only to learn later that only 50,000 cubic yards were needed.
A Claim is a formal assertion that additional payment and/or time is due as the result of a change, conflict, delay or unforeseen circumstances that arise between parties to a construction contract. Claims may be filed by clients, contractors and subcontractors and outcomes can either lead to a settlement or additional legal action or court litigation.
Clash Detection is the process of analyzing Building Information Modelling (BIM) data for any potential clashes between elements occupying the same space. This process also looks. for incompatible components. and elements that may require competing timing.
An Client Change refers to an event initiated by a request from the construction project’s owner.
A Client Request refers to a change in the performance of work initiated by a request from the construction project’s client.
Configurable Custom Field
A Configurable Fieldset is a group of data-entry fields that your company's Procore Administrator can configure as optional, required or hidden for certain supported Procore tools. A configurable fieldset lets you turn data-entry fields ON and OFF and can also work with custom fields.
In Procore, a Connected App refers to a third-party application built on the Procore OS platform by external developers. These applications are NOT owned, operated or supported by Procore. When you connect a third-party application to your Procore account, you are authorizing it to both access and use your Procore account on your behalf. Authorized applications may be able to use your Procore account in various ways, which include (but are NOT limited to), accessing your Procore account, seeing your contact information and performing a variety of actions in Procore on your behalf.
Construction Administration (CA) refers to the observations performed by a project's Designer on a construction project.
Construction Change Directive
A Construction Change Directive (CCD) is a legal command initiated by the Owner of a construction project, typically after a disagreement, that directs a Contractor to abide by a mandatory order. It differs from a variation in that a variation is subject to an agreement between the two parties.
Construction Documents (CDs) are a collection of graphic and written information that communicates the administrative requirements, design details, plans, specifications, changes, revisions and other requirements for a construction project. CDs are required in all phases of the construction process from contract tendering and negotiation phases to project close out.
Continuing Education (CE) refers to short-term and/or part-time educational opportunities provided to adults outside of the formal education system's graduate and undergraduate degree project groups. There are numerous CE opportunities for construction industry professionals offered by post-secondary institutions, professional associations and both non-profit and for-profit entities.
Contract Administration (CA or C.A.) is an acronym that refers to the administration of a contract on a construction project. Not to be confused with Construction Administration, CA in this context refers to the administration services that an Architect shall provide on a contract between an Owner and Contractor.
A Contract Warranty is a legal or implied contract that guarantees any work defects found in the original construction will be repaired during the specified warranty period.
Code of Accounts
A Code of Accounts is a unique alphanumeric coding system assigned to identify the distinctive components of a work breakdown structure.
Commissioning (Cx) is the formal process of verifying that some or all of a structure and its assemblies and systems (such as heating, ventilation and air conditioning (HVAC), elevator control, fire suppression and more) have been designed, installed, tested and operated in accordance with the project's intended use and contract requirements. For new construction, the process is called Building Commissioning (Cx). For existing buildings and structures, Retrocommissioning and Recommissioning are similar processes for deeming a structure ready for service.
In Procore, a Commitment is a purchase order or subcontract. Both commitment types are contracts that represent a legally enforceable financial agreement between two parties.
Commitment Progress Claim
A Commitment Progress Claim is a bill or progress claim that is submitted to a customer or client. In Procore, the term subcontractor progress claim is used in place of 'commitment progress claim.'
A Committed Cost is an investment or obligation that has already been made and cannot be recovered.
In Procore, a Commitment Variation (CV) details a potential change that will affect the original costs and/or timeline of a purchase order or subcontract.
In Procore, a Company Administrator is an individual who is responsible for setting up an organization's new Procore account. This individual is assigned 'Admin' level permissions on both the company and project level tools. Also called the Procore Administrator.
Company Permissions Template
A Company Permissions Template is a set of role-based permissions that can be assigned to one or more Procore users in a company. The permissions settings in a company permissions template define what actions users can perform and what information they can view in each Procore Company level tool.
Configurable Custom Fields
Configurable Fieldsets are a group of fields in certain Procore tools that can be set to optional, required or hidden, depending on the needs of your company.
Constructibility refers to a project management practice that employs construction knowledge and experience to review a construction project from start to finish during the planning and design phase. The goal of the constructibility process is to identify potential delays, issues and obstacles to ensure a project can be built in a safe, systematic, timely and cost-effective manner while achieving the best overall quality. Project managers employ a variety of analysis techniques, both conceptual and physical, during the design, planning and building stages.
A Constructibility Review is a formalized vetting process that takes place during the early design stages of construction projects. The process relies on the expertise of experienced construction personnel, seasoned inspectors and/or consultants to evaluate a project's construction documents to ensure the project is buildable, biddable and maintainable. The goal of the process is to mitigate risk, identify areas for cost-savings and validate the ability to achieve the overall project objectives.
A Construction Budget refers to a monetary amount established during the planning or design phase that anticipates the total cost and expense of acquiring, preparing, constructing and delivering a construction project.
Construction Contract Documents
Construction Contract Documents (CDs) are legally-binding images and written documents that define the roles, responsibilities and work to be completed by one or multiple parties. Although each project is unique, common contract documents typically consist of agreements, addenda, tender documents, bill of quantities, contract conditions, drawings, requirements, and specifications.
The term Construction Cost refers to the total costs incurred by the Owner for the development of a constructed asset, such as a building or other structure. Although the definition of the actual construction cost of an asset's development can vary, the construction cost is generally based upon the sum established by the project's construction contract(s) and any other direct costs related to the construction of the asset.
A Construction Lien is a claim made against a property by a contractor or another professional supplier of labour or materials for work on that property. A lien is designed to protect contractors in the construction profession from a lack of payment by the property owner for services rendered.
Construction Manage as Advisor
Construction Manager as Advisor (CMa or CMA) is a fee-based construction manager retained by a project Owner to assist with a project. A CMa might be retained before contractor selection or when an Owner wishes to supplement their existing team.
A Construction Manager (CM) is a professional service firm or individual who possesses the expertise to lead, manage and oversee the planning, design and construction of a developed asset, such as a building or other structure. Many CMs are independent contractors with extensive construction experience who are hired by an Owner to control the project's contract(s), cost(s), delivery, quality, safety and timeline.
Construction Manager at Risk
Construction Manager at Risk (CMAR or CM At-Risk), also known as At-Risk Construction Management, is a project delivery method where the Construction Manager (CM) assumes financial liability for ensuring project work is completed within a Guaranteed Maximum Price (GMP). With this delivery method, the CM provides professional consulting services to the Owner during the design development phase and then acts as the Head Contractor (GC) during the construction phase.
Construction Management Fee
A Construction Management Fee (CM Fee) is a contractual fee paid to a Construction Manager (CM) for services performed.
Construction Management Plan
A Construction Management Plan (CMP) is a written plan or set of plans prepared by a Construction Manager (CM) to clearly detail a project's costs and program prior to commencing on-site work. A CMP also details the expected and potential impact(s) of construction activities on the surrounding area and describes the controls in place to minimise the effects of these activities on the job site and surrounding area(s).
A Construction Program is a detailed, graphical and/or written depiction of a construction project's tasks and the duration of those tasks typically plotted on a sequential, prioritized timeline that considers which tasks are dependent on others.
Construction Specifications Canada
Construction Specifications Canada (CSC) is a national multi-disciplinary, non-profit association with chapters across Canada. CSC develops and delivers quality education project groups, publications and services for the betterment of the construction community. See www.csc-dcc.ca.
Construction Specifications Institute
Construction Specifications Institute (CSI) is a national association of volunteers, including specifiers, architects, engineers, contractors, facility managers, product representatives, manufacturers, owners and others who are experts in building construction and dedicated to improving the communication of construction information. See www.csiresources.org.
A Contingency is an amount of money held in reserve to pay for accidental or additional unforeseen costs during a construction project.
A Contingency Budget an amount of money held in reserve to pay for accidental or additional unforeseen costs during a construction project. The intent of a contingency budget to plan and prepare a response that limits the costs incurred by an unforeseen circumstance.
A Contingency Plan is a plan that is prepared in advance to limit risks and damages of unforeseen circumstances on a project's costs,
Continuing Education (CE) refers to courses offered to adults by communities, post-secondary institutions and other organizations to develop professional knowledge and skills.
Contract Administration (CA) is the practice of planning, negotiating, authoring, executing and ensuring compliance with the terms and conditions of a construction contract. CA involves contact with contractors, employees, suppliers, vendors and other service providers. The American Institute of Architects (AIA) also uses the acronym "C.A." to refer to the "Administration of the Contract" services provide by an Architect/Engineer (A/E) during the construction phase of a project.
A Contractor is an individual or business, hired by a client, that is responsible for supplying the necessary equipment, material, labour and services required to execute work activities to complete the requirements of a construction contract.
A Cost Code is a code that defines the specific type of work being completed on a construction project.
Cost Control refers to an accounting and project management practice that seeks to reduce expenses on a construction project in order to increase profits. Using Owner-approved control methods helps project managers ensure that projects are delivered with a contract's scope, time and budget.
Cost Management is the process of planning and controlling either all or some of the costs associated with the planning, design and construction process to ensure a project remains within its budget.
Cost of Construction
Cost of Construction refers to all of the costs attributed to the construction of the project. This includes the cost of contracts with the Contractor(s), construction support items, general condition items, all purchased labour, material and fixed equipment.
Cost Plus Contract
A Cost Plus Contract is a detailed legal agreement where the Owner reimburses the contractor for all construction-related expenses plus an additional amount (either a percentage of the full contract price or a fixed fee) to cover the contractor's overhead and profit.
A Cost Type is a set of costs identified by a unique abbreviation or label. Examples include L=Labour, E=Equipment, M=Materials, C=Commitment, OC=Owner Cost, SVC=Professional Services and O=Other.
Course of Construction Insurance
Course of Construction (COC) Insurance (also called Builder’s Risk Insurance) is an insurance policy that financially protects parties on a construction project from repair and replacement costs for unforeseen events (such as accidents, fire, flooding, theft and so on). Typically purchased by an Owner, Construction Manager (CM), or Head Contractor (GC), coverage is agreement-specific but is typically effective during construction and for a period of time after completion.
Critical Date Program
A Critical Date Program is a program that depicts important events and milestones of varying significance on the path to a construction project's completion. See also Milestone Program.
Critical Path Method
Critical Path Method (CPM) is a project modeling analysis that specifies all of the critical and non-critical activities and their logical-order sequence to identify which activities are critical. A critical activity is added to the project duration. A non-critical activity is a task that can be completed while working on another task and does not add to a project's duration. The critical path is the activities that contribute to the longest duration. The Gantt Chart is an example of a tool used in CPM.
Cross-Site Request Forgery
A Cross-Site Request Forgery (CSRF) is a malicious attack that exploits a security vulnerability to an authenticated user via a forged request that tricks the user into performing an unintended action, such as changing an account password or transferring money into an attacker's account.
A Custom Field has three (3) distinct definitions in Procore. (1) A page element built by the Procore Custom Solutions team as an added service to capture-business specific information in a supported Procore tool. (2) The ability to customise the field label in certain Procore tools. For example, there are two custom fields in the Configure Settings page of the project's RFIs tool. (3) An additional field that can be added and customised with the Company Admin tool for certain Procore tools through Configurable Fieldsets.
Customer Relationship Management
Customer Relationship Management (CRM) refers to the strategies, practices and systems in place at a business for managing current, past and potential customers.
A Daywork Sheet is a commonly used paper form that captures the details of an employer's request for a collaborator to perform out-of-scope work. Short for 'Daywork', it details a contractor or subcontractor's expenses—such as the use of materials and equipment, labour cost and any markup for profit. In Procore, a Daywork Sheet provides these collaborators with a digital method to document and track out-of-scope expenditures to ensure that they get paid.
In computing, the term Default refers to a pre-selected option that is provided either by the manufacturer of a software program or a setting configured by an administrator without the input of the downstream end-user. In Procore, default is most commonly used when referring to pre-selected fields and pre-configured settings in the user interface. In the construction industry, term default can also mean one party has failed to meet a financial obligation or is in breach of contract.
A Defect List is a list of work items that must be completed to conform to the project's contract specifications. It is typically prepared by an owner, architect or head contractor during a visual inspection of a job site when the project is near completion. A defect list provides contractors with a list of items that must be completed in an allotted time period for the project to be considered fully complete.
A Denied List (also sometimes referred to as a Block List or Deny List) is a list of email addresses, domain names, IP addresses or other entities that are explicitly blocked from having access or being allowed to run as part of an organization's security strategy. It is the opposite of an Allowed List.
Design-Tender-Build (DBB) is a project delivery method where an Owner invites tender and awards contracts to separate entities for the design and construction phases of a project.
The term Design-Build refers to a contract agreement and project delivery method where a single entity is responsible for both designing and building a project. A Design-Build project is typically led by either an architect or a contractor and provides a project Owner with a single point of responsibility for the contract.a id="Design_Coordination" name="Design_Coordination">
Design Coordination is a broad term that refers to the coordination of all design activities, processes and resources to ensure consistency and compatibility between components.
Design-Development (DD) refers to one of the five (5) phases of architectural services of a construction project where the Architect uses the Schematic Design (SD) to produce the project's initial Construction Documents (CDs).
The Design-Final stage (also called Final Design) occurs after the preliminary stage. In this stage, the designer provides the final set of drawings and specifications to be used to initiate the tendering process. After the final design is approved by the Owner, the tendering and procurement stage of the project begins.
The Design-Preliminary stage (also called Preliminary Design and Design Development) occurs after the Design-Schematic stage (the stage that decides the final concept). In this stage, a designer assists the Owner to investigate, survey and analyse the property and design from a technical perspective to determine the architectural, mechanical and structural components of the design.
The term Design-Schematic (also called Schematic Design) refers to the first stage of a designer's basic services on a project. During this stage, the designer discovers the project requirements and overall vision and then presents a variety of schematic designs (such as drawings, sketches and so on) to settle on the final schematic design.
A Design Review is a process shared across industries that evaluates a design against its requirements to identify and resolve issues before starting the building process.
A Designer is an individual or organization that is in the profession of providing design services for construction projects. A designer performs the planning, conceptual designs, completed architectural designs, construction drawings, technical specifications and ensure projects conform to legal regulations.
A Direct Cost is an expense that can be directly attributed to the construction of a project, such as labour, materials, equipment and expenditures represented in subcontracts. In Procore, the term direct cost is used less broadly and refers explicitly to a cost on a construction project that is NOT associated with a purchase order or subcontract, such as temporary trailer costs, supervision payroll paid by GC and so on.
A Distribution List is a list of messaging recipients to which messages can be sent all at once. In Procore, a distribution list is similar to the Carbon Copy (Cc) feature in an email project group and is used for notifying select Procore users about a specific event or change in status. For example, when a project manager creates a new submittal, your might add a distribution group of 'Project Managers' to the distribution list for a particular submittal.
A Distribution Group is a list of email recipients that must be created in Procore's Company or Project Directory tool. It is similar in function to a Contacts Group in an email project group and is NOT associated with any security settings.
The term Division refers to the divisions of construction that are defined by the Construction Specifications Institute (CSI) MasterFormat. A division is a widely-used grouping standard that helps to organise construction specifications, cost codes and other documented information on a project. Examples of divisions include Division 01-General Requirements, Division 02-Site Construction, Division 03-Concrete and so on.
Drawings provide a construction project with graphical and technical representations of the work to perform. The drawings included in a contract are prepared by architects, engineers and other trade-specific specialists. Drawings are also categorized into sets for architectural, structural, HVAC, electrical, plumbing, fire suppression and so on.
Employer Identification Number
An Australian Business Number (ABN) is an 11-digit number assigned by the Australian Business Register (ABR) to identify business entities operating in Australia. See www.abr.gov.au/.
End of Life
An End of Life (EOL) date defines the calendar date on which production of new releases, updates and fixes for a software product, service or feature ends.
End of Support
An End of Support (EOS) date defines the date that technical support for a software product, service or feature ends.
Enterprise Resource Planning
Enterprise Resource Planning (ERP) is a type of business-management software that can be used to collect, store, manage and data from many business activities, including construction and property management software and accounting systems.
Estimated Cost to Complete
The Estimated Cost to Complete (ECC or ETC) is the remaining costs to be incurred on a project at a point in time. The ETC is typically calculated by a project manager using cost estimates for activities that have already taken place to anticipate what the remaining cost of activities left to complete will be.
Estimated Final Cost
The Estimate Final Cost (EFC) is a projection of the cost to complete a construction project that is developed from a project's anticipated costs.
An Excusable Event refers to an event detailed in a construction contract that either partially or wholly prevents or adversely affects a contractor's performance of work.
An Existing Condition refers to a change that occurs where design plans must be modified due to existing conditions at the job site.
Extension of Time
An Extension of Time (EOT) is a formal request submitted by a contractor to demonstrate that the contractor is not at fault for a delay affecting the construction project's program.
Extract-Transform-Load (ETL) is a computing process that extracts data from a source, converts that data from its previous format into a different format and then loads the converted data into a target system.
The term Fast Track is construction jargon for a delivery methodology that divides a project's design into phases to allow construction to begin before the full design phase of a project is complete.
Federal Employer Identification Number
An Australian Business Number (ABN) is an 11-digit number assigned by the Australian Business Register (ABR) to identify business entities operating in Australia. See www.abr.gov.au/.
Federal Tax ID
A Federal Tax ID (Tax ID) is a unique nine-digit number assigned to individuals and businesses by the Internal Revenue Service (IRS) for tax purposes. U.S. citizens and eligible individuals are assigned a Tax File Number (TFN). Non-citizens and ineligible residents are issued an Individual Tax Identification Number (ITIN)). Business entities are assigned an Employer Identification Number (ABN)). See www.irs.gov.
The term Final Completion refers to the point in time or date at which all contract terms and conditions have been satisfied on a construction project.
Financial Markup is a fixed or percentage amount that is applied to the cost of a good or service to define a selling price that earns a profit.
The term Float is scheduling-related construction jargon that refers to the amount of time that a project task can be delayed without delaying the overall completion of the work.
A Force Account is a contractor payment method occasionally used by local, state or federal agencies to pay a contractor for extra work that arises from site conditions that prevent the agency and contractor from agreeing upon an appropriate unit price or lump sum amount. When using a force account, the contractor undertakes the work with an understanding that the agency will pay the contractor for the actual cost of their labour, equipment, materials and supplies plus an additional percentage or amount for the contractor's overhead and profit.
A G702 (Officially known as the AIA G702™–1992, Application and Certificate for Payment) is an industry-standard, payment form developed by the American Institute of Architects (AIA). See AIA Document G702®–1992.
A G703 (Officially known as the AIA G703™–1992, Continuation Sheet) is an industry-standard, payment form developed by the American Institute of Architects (AIA). See AIA Document G703®–1992.
The term General Conditions refers to a section of a construction contract that establishes the rights, responsibilities and relationships between the contracting parties. It is often organized into its own division in specifications, cost codes and other construction documents. Examples of items that can fall under the General Conditions section include the costs of administration, safety, security, staff, temporary facilities, tools and utilities.
Global Permissions Template
In Procore, a Global Permissions Template is a project permissions template that can be assigned to any user on any project in your company's Procore account. See also permission template and project-specific permission template.
In Procore, the term Granular Permissions refers to task-based privileges that can be granted to users with ‘Read Only’ or ‘Standard’ level permissions on certain tools through the users’ assigned permissions templates.
A Guarantee is a legally enforceable contract that affirms an obligation will be satisfied as stated. For example, a head contractor might require a subcontractor to guarantee their work is performed in accordance with the contract documents. If the head contractor later discovers that a subcontractor did not conform to the contract agreement, that subcontractor must assume responsibility for all costs associated with replacing and repairing the defective work.
Guaranteed Maximum Price
A Guaranteed Maximum Price (GMP or GMAX) contract is an agreement between two contracting parties that compensates one party for the actual costs incurred plus a fixed fee for profit that is subject to a not-to-exceed limit.
hh2 Cloud Services is a third-party cloud service that works with Procore's ERP Integrations tool to synchronize data when the ERP Integrations tool in Procore is configured to work with the Sage 300 CRE® integration. See www.hh2.com.
hh2 Synchronization Client
The hh2 synchronization client is a third-party client application developed by hh2. When the ERP Integrations tool is enabled on a company's Procore account and the tool is configured to work with Sage 300 CRE®CRE, your Procore point of contact will work with your Procore Administrator to install and configure the hh2 synchronization client on your Sage 300 CRE® Server. This allows data to sync between your Sage 300 CRE® database server and Procore.
A Head Contract is a legal agreement between contracted parties. In a single, two-party head contract, the Owner financing the construction project is called the client or principal. The party being paid to ensure completion of work is called the general, primary or main contractor. In Procore, you can either create a single head contract for a construction project or you can also divide the scope of work for a single project between multiple head contracts.
Head Contract Variation
In Procore, a Head Contract Variation (HCV) is a variation that affects the head contract. A two-tier variation setup typically consists of a bundle of Potential Variations (PCOs) that must be approved by the Owner. A three-tier variation setup typically consists of a bundle of Variation Requests (CORs) that must be approved by the owner.
A Head Contractor (GC) is a contractor with primary contract responsibility for the construction, improvement or renovation. The GC is the party that signs the head contract for a construction project. This is the party that is responsible for completing and/or overseeing all facets of the construction, improvement or renovation project.
Heating, Ventilation and Air Conditioning
Heating, Ventilation and Air Conditioning (HVAC) refer to thermal technologies and services that provide occupants with environmental comfort in fully- or partially- enclosed spaces, such as a building or a vehicle.
Hypertext Transfer Protocol
Hypertext Transfer Protocol (HTTP) is a communication protocol for transferring data over the web.
Hypertext Transfer Protocol Secure
Hypertext Transfer Protocol Secure (HTTPS) is a secure, encrypted connection for HyperText Transfer Protocol (HTTP) communication. It helps to ensure privacy when data is exchanged.
An Identity Provider (IdP) provides the identifiers required for users to interact with a system. Procore's supported Single Sign-On (SSO) solutions can be configured to work with different identity providers.
An Indirect Cost is a cost associated with doing business that cannot be directly allocated to a construction contract. This includes Overhead (insurance, office trailers, supplies and so on), Equipment (depreciation, repairs, insurance and so on), and Labour Burden (taxes, workers compensation, benefits and so on).
Inline Editing refers to a feature that lets you change the contents of a cell on a line item within a table, instead of having to open a separate browser window to enter the data. In Procore, cells that support inline editing are either marked with a caret symbol that is visible in the top corner of the cell or you can simply click in a cell and change its value.
Installed Production Quantities
In Procore, Installed Production Quantities refer to the actual amount installed on a project by a point in time. See Production Quantities.
In Procore, the term Insurance Manager refers to an internal employee (or multiple employees) at your company who serve as your organization's primary point of contact(s) for ensuring that the insurance policies for your contractors, subcontractors and other vendors are in compliance with requirements and that their required policies and certificates are kept up-to-date.
Integrated ERP System
In Procore, the term integrated ERP System, is used to refer to Enterprise Resource Planning (ERP) software applications that can be configured to exchange data between Procore and a supported application using the Company level ERP Integrations tool (e.g., Integration by Procore: Viewpoint® Spectrum®, Integration by Ryvit: Viewpoint® Vista™, QuickBooks®, Sage 100 Contractor®, or Sage 300 CRE®).
Integrated Product Delivery
Integrated Product Delivery (IPD) is a project delivery method, similar to a Guaranteed Maximum Price (GMP) contract, in which multiple contracting parties accept and manage a project's design and construction risks as a team. In the IPD model, an Owner, Designer, and Head Contractor (GC) executes a single, multi-party contract that shares the financial risks and splits the team's profits based on measured outcomes.
Integration Platform as a Service
Integration Platform as a Service (iPaas) is a computing term used to describe a cloud-based data integration platform used to build and deliver integrations to cloud-based or on-premise applications.
International System of Units
The International System of Units (SI) is a widely used metric system of measurement. It is administered by the General Conference on Weights and Measures.
Invitation for Tender
An Invitation for Tender (IFB) is a tendering method used in the construction industry to solicit a competitive tender from a vendor on a fixed price contract. IFBs are advertised publicly and incoming tender are sealed to ensure competitiveness. Winning tender are determined by price and then awarded publicly.
Job Costing is an accounting practice in the construction industry used to track the costs for certain job activities and projects using a consistent organizational system to record and report on costs.
Job to Date
Job to Date (JTD) refers to the period of time between the start of a job up to the current date.
Joint Tenancy refers to a form of ownership where the occupants own a property equally.
A Kickoff Meeting refers to a group assembly that takes place at the start of a project to introduce members of the project team, review project objectives, as well as to review and discuss items related to site logistics, project phases and scheduling. After your company purchases Procore, representatives from your company will be invited to attend a Kickoff Meeting with your Procore point of contact to get the implementation process started.
Labour Burden refers to the actual costs incurred by a business, outside of an employee's wage or salary, to support their employment. Labour burden includes costs such as health and insurance benefits, meals, payroll taxes, supplies, training, transportation and so on.
The term Labour Cost refers to the total cost of wages for the actual Labour, as well as the Materials, Direct Costs, and Indirect Costs.
In Procore, Labour Costing is the ability for labour data to be collected from the site and instantly applied in real-time to a project's budget as costs. This is accomplished through the combined use of Procore's Field Productivity and Project Financials tools.
Lead Time refers to the amount of time it takes to complete a process from start to finish. In construction, it can refer to the amount of time between order placement and delivery of the order on a job site. It can also refer to the amount of time a client must wait between project initiation and the contractor's start date.
A Lien is a claim made against a property by a contractor or another professional supplier of labour or materials for work on that property. A lien is designed to protect contractors in the construction profession from a lack of payment by the property owner for services rendered.
A Lien Waiver is a document from a contractor, subcontractor, materials man, equipment lessor or other party stating they have received the payment and waive any future lien rights to the property.
Life Cycle Cost
Life Cycle Cost (LCC) refers to the whole-life cost of owning an asset. In construction, the LCC is the total of all costs related to the planning, design, construction, operation, maintenance and disposal costs of an asset for its given life expectancy.
Liquidated Damages (LD) is a financial provision specified in a contract clause that allows one party to recover damages from another party in the event of a contract breach. An example of a liquidated damages clause is where an Owner may charge a Head Contractor (GC) a $1,000.00 per day assessment for a project delay.
Long Lead Item
A Long Lead Item is an ordered piece of material or equipment that has an extended lead time. Examples can include bespoke products such as fabricated components, specialist equipment such as piling rigs or specialty building materials that must be transported overseas. Long Lead Items are often procured earlier in a process to ensure timely installation.
Long Lead Time
A Long Lead Time refers to the extended time interval that exists between the purchase and delivery of a long lead item. In construction, it can refer to an extended period of time between order placement and delivery due to a manufacturing process or transportation requirement. It can also refer to an extended time interval between project initiation and the project start date due to a contractor's availability, a holiday program, inclement weather and other variables.
A Low Tenderer is an individual or organization that is identified as the party submitting the lowest tender in a tender document, response to a proposal or contract. A low tenderer can be a head contractor, subcontractor or specialty contractor.
A Lump Sum refers to a single, fixed payment. In construction, a Lump Sum can also refer to a delivery method whereby a contractor enters into an agreement to complete work stipulated in a contract with another party for a predetermined, set price.
The MasterFormat is an organisation standard that defines the master list of Divisions, Sections and Section Titles for construction project specifications in the United States and Canada. It is authored by the Construction Standards Institute (CSI) and Construction Specifications Canada (CSC). See CSI MasterFormat®.
A Master Program is an executive-level program included in a contract to summarise a construction project's major milestones, key deliverables and the corresponding start and end dates. It is typically laid out in a Bar Chart or Gantt Chart format.
Measurement System Analysis
A Measurement System Analysis (MSA) is a specific experiment designed to identify the components of variation in a specific measurement.
Mechanical, Electrical and Plumbing
Mechanical, Electrical and Plumbing (MEP) is an acronym used to refer to both the mechanical, electrical and plumbing trades, as well as the aspects of building design and construction.
Mechanical, Structural and Engineering
Mechanical, Structural and Engineering (MSE) is an acronym used to refer to the mechanical, structural and engineering aspects of building design and construction.
A Mechanic's Lien is a claim made against a property by a contractor or another professional supplier of labour or materials for work on that property. A lien is designed to protect contractors in the construction profession from a lack of payment by the property owner for services rendered.
In Procore, a Meeting Item (also called an 'agenda item') is a single, distinct topic on a meeting agenda. If you are facilitating a meeting using the Project level Meetings tool, you can add categorized or uncategorized meeting items to any meeting that you create.
A Milestone Program shows important events along a construction project's path to completion. Milestones can be of differing significance (for example, major or minor). A major milestone highlights the start or end of a significant phase or progress point, such as starting the tendering phase or starting construction.
A Model is a 3D model that is drawn or constructed as a learning activity prior to starting the building process.
Month-to-Date (MTD) is a phrase that represents the time period from the beginning of a calendar month up to, but not including, the current date of that month. For example, if today was January 15, the MTD period on January 15 would be January 1 through January 14.
Multiple Head Contracts
In Procore, the phrase Multiple Head Contracts refers to a project delivery method where multiple contractors of various disciplines (for example, electrical, mechanical, plumbing and so on) contract directly with a Project Owner or the Owner's Construction Manager (CM) to complete specific elements of work.
In Procore, a Non-Commitment Cost (NCC) is a cost that is NOT included on the line items of a purchase order or subcontract. The cost is also an amount that is different from a cost submitted on a Head Contract Potential Variation (Head PV).
Non-Confirming Work is any work that does not meet the stated requirements in the contract.
North American Numbering Plan
The North American Numbering Plan (NANP) is a telephone numbering plan comprised of 25 regions in 20 countries. See nationalnanpa.com.
Notice of Award
A Notice of Award (NOA or NoA) is a formal written or electronic document issued by an Owner (or an Owner's Construction Manager (CM)) to notify a successful tenderer of that tenderer's selection for a contract award.
Notice to Proceed
A Notice to Proceed (NTP) is a formal written or electronic document issued by an Owner (or an Owner's Construction Manager (CM)) to notify a contractor of the contract's official start date for work on a construction project.
An Owner-Architect-Contract (OAC) Meeting is a standard meeting where the project owner, the architect on the design team and the head contractor.
An Obligee is a person or party to whom another person or party is bound by a legal agreement.
Online Transaction Processing
Online Transaction Processing (OLTP) is a data warehousing term used to describe transaction-oriented applications.
In Procore, Over/Under refers to the net difference between what you expect to be the total cost of completion and the projected budget amount.
Overbilling refers to a practice where contractors bill for more labour, materials and services than what has actually been completed during a billing period.
The term Owner refers to the construction project owner who is the contracting authority over a construction job.
Owner-Architect-Contractor (OAC) is a construction acronym. Often used in the context of an OAC Meeting.
Owner-Managed Construction is a form of Construction Management (CM) where an individual or organization performs all of the required services using its own, in-house staff.
Owner Progress Claim
An Owner Progress Claim is an head contract progress claim, typically submitted by a Head Contractor (GC) or Construction Manager (CM) to an Owner to provide an itemized record of the amount due for work performed. In Procore, an owner progress claim is equivalent to an accounts receivable progress claim.
An Owner's Representative is an employee or contracted consultant hired to represent the owner's interest(s) on a project team.
In Procore, Parallel Approval is a type of approval process that you can set up on a submittal workflow to provide assigned the 'Submitter' and 'Approver' role in the submittal workflow with the ability to submit their responses (for example, Approve, Reject and so on.) concurrently.
A Parent Job is a construction project that has been designated as the 'parent' for one or more sub-jobs.
A penalty is a corrective financial measure that may be imposed when one party on a contract fails to fulfill its contractual obligation. A penalty is typically imposed by one party when the other party is in breach of contract.
Pending Revised Contract
The term Pending Revised Contract (PRC) refers to a calculated column in the 'Contract Summary Report' section of a purchase order in Procore's Commitments tool. To calculate the value displaying in this column, Procore adds the amount from the 'Revised Committed' column and the 'Pending Variations' column.
A Performance Bond is a pledge issued by a surety guaranteeing that a project will be satisfactorily completed by a contractor.
In Procore, Permission Levels are comprised of a set of permissions that allow users to perform a collection of related tasks in a Procore tool. The default permission levels in Procore are None, Read Only, Standard, and Admin.
In Procore, a Permissions Template is a set of role-based permissions that can be assigned to one or more Procore users. The permission settings in a template define what actions users can perform and what information they can view in each Procore tool
The Post-Construction Phase of a project occurs after the project is complete. Post-construction services can include tasks such as final site cleanup, coordinating move-in guarantee/warranty follow-up, project archiving and other administrative activities that ensure a smooth transition of the structure into its intended use.
A Potential Variation (PV) is created to track a change in a work condition when that change is expected to result in extra work and/or extra cost that is over and above the agreed-upon cost in a project's head contract. In Procore, a contractor will create a Head PV as part of the change management process when requesting a new estimate from one or more subcontractor(s). If an Owner approves some or all of the proposed changes, you can later use the PV to generate Commitment Variations (CCOs) to modify any related subcontracts.
The Pre-Design Phase is a period that occurs after a project has funding, but before the actual design work begins. During the pre-design phase, an architect typically works with an Owner (or Owner's Representative) to discover the overall project vision, analyse space, document existing conditions, define the project intention and scope and discuss creative ideas. The goal of the pre-design phase is to establish a preliminary vision for the actual design process.
A Procore Administrator (also call the Company Administrator) is the person or people, at your company who is responsible for managing the Procore application in your environment. These individuals are granted 'Admin' level permission on both the Company and Project level tools in Procore.
Production quantities are a measurable amount of work on a construction project. For example, cubic yards of concrete, quantity of light fixtures or linear feet of piping. In Procore, there are two types of production quantities Budgeted Production Quantities and Installed Production Quantities.
Professional Services are provided by an industry expert or firm that possesses specialized occupational competence, certificates, degrees or licences to sell knowledge and expertise to another party for a fee. In construction, Professional Services span a wide variety of disciplines such as design services, dispute resolution, general contracting, facilities management, financial management, project management, safety, sustainability and more.
Program of Values
A Program of Values (SOV) is a list of line items that details all of the agreed-upon costs (for example, labour, materials and so on) on a project. Abbreviated as SOV, it itemizes the contract amount into individual pay items to show how the entire contract sum is allocated to all of the project's work. An SOV is also based on the project's approved budget and commonly used to determine progress payments to the contractor(s).
In Procore, the term Progress Claim was used to refer to progress claims that were submitted by a contracted party to request the release of funds as payment for labour, materials and other expenses. This term has been replaced by the term subcontractor progress claim.
Progress Claim Administrator
An Progress Claim Administrator is a person or group of people responsible for collecting, reviewing and creating subcontractor progress claims and owner progress claims in Procore. An progress claim administrator can be any person in your organization (for example, a project manager, an accountant or a team of bookkeepers) who have been granted 'Admin' level permissions on the project's Commitments tool, the project's Head Contracts tool or both tools.
Progress Claim Contact
An Progress Claim Contact is a person who ensures that a subcontractor progress claim is submitted to an upstream contractor for payment. In Procore, an progress claim contact is always an employee of the designated 'Contract Company' on a purchase order or subcontract. The contract company is the party responsible for performing work and/or supplying materials for a project.
Progress Claiming refers to an invoicing practice that contractors use to bill a client based on how much of how much work is created each billing period. An example of progress claiming is submitting an progress claim for 25% of the contract's value when 25% of the work is complete.
A Progress Meeting is a regularly scheduled opportunity led by a project's Architect, Owner's Representative, or Construction Manager (CM) and attended by the Head Contractor (GC) and relevant consultant(s) to receive construction progress reports and photos and to discuss issues raised about the cost, design, safety and other issues related to a construction project's progress.
A Progress Payment (also called a Drawdown Payment) refers to the contractual practice of paying contractors in installments—either at different stages in the construction process for completion of the work or for the amount of work completed up to the point that a contractor submits an progress claim.
The term Project refers to an organized, collaborative and phased effort to accomplish an Owner's contractual objectives for altering, improving or otherwise developing all or part of an asset.
A Project Budget is the allotted amount of money available to spend on a specific construction project. In Procore, the Budget tool is used to track a project's anticipated costs and expenses throughout the construction process.
Project Cost refers to the actual amount of money spent on a specific construction project.
A Project Executive (PX or Px) is an individual with responsibility for high-level supervision and direction of the work on a construction project.
A Project Group is a plan of action that typically also possesses the goal of accomplishing a clear business objective. In Procore, a company can add custom project group names to organise their Procore projects so they are in alignment with an organization's unique project group objective. For example, a company may organise their projects by region (e.g., Northeast, Southwest, etc.), others may organise projects by business sector (e.g., Federal Contracts, Commercial Projects, Residential Projects, etc,).
Project Group Management
Project Group Management is the focused application of strategic expertise, techniques and tools to manage the long-term goals, initiatives and objectives of a project group. A project group manager is responsible for identifying dependent projects, overseeing those groups of projects, managing relationships between stakeholders and guiding these efforts to meet long-term objectives.
Project Management is the application of expertise, techniques and tools for managing the short-term goals, initiatives and objectives associated with the design and construction tasks for a specific project. A project manager can be an individual or a Construction Manager (CM) who is responsible for identifying required tasks, overseeing the completion of those tasks, managing relationships between contractors and subcontractors and guiding these efforts to meet the project Owner's objectives.
Project Management Plan
A Project Management Plan (PMP) is prepared by the Construction Manager (CM) and approved by the Owner. The PMP defines the Owner's goals and expectations including the scope of work, budget, program and quality and the strategies for fulfilling the project's contractual requirements.
Project Permissions Template
A Project Permissions Template is a set of role-based permissions that can be assigned to one or more Procore users in a project. The permission settings in a project permissions template define what actions users can perform and what information they can view in each Procore Project level tool. There are two types of project permissions templates in Procore: Project Specific Permissions Templates and Global Permissions Templates.
Project Procedures Manual
A Project Procedures Manual (PPM) is a document that details a project's structure, setup and administration requirements. This includes detailing the functional roles and responsibilities of key participants, defining the scope and limits of authority, outlining key project activities and phases and providing participants with the necessary administrative forms, policies
Project Specific Permissions Template
In Procore, a Project Specific Permissions Template can only be assigned to a user who has been added to the corresponding project's Directory tool. See also Permissions Template and Global Permissions Template.
A Project Team is a group of individuals and organizations working collaboratively to achieve an Owner's objective. On a typical construction project, a project team consists of an Owner, an Architect or Designer, and a Construction Manager (CM). Later, other members are added to the team, such as the Head Contractor (GC) and other contractors (such as specialty contractors, subcontractors and so on).
In Procore, a Purchase Order (PO) is a documented financial commitment that details the types, quantities and agreed-upon prices for products or services. As part of the procurement process, purchase orders are created by a 'buyer' (for example, a head contractor) and issued to a 'seller' (for example, a subcontractor) to cover the cost of a contract. Once accepted by the 'seller,' a purchase order represents an agreement between the two parties
Quality refers to a standard by which a project and its deliverables conform to the agreement, expectations, requirements and specifications of an owner's project. Although quality standards and definitions differ from project to project, the state of quality in construction is generally achieved when a project is generally free of accidents, cost overruns and defects.
Quality Assurance (QA) refers to a set of systems and controls put in place to instill confidence that contractual requirements will be met.
Quality Control (QC) refers to the daily responsibility of an individual or business to ensure that its products and deliverables are in compliance with applicable legal, ethical and regulatory standards. It involves the continuous review, certification, evaluation, inspection and testing of components, products, techniques and participants.
Quality Management (QM) refers to the formalized project group that oversees the Quality Assurance (QA) and Quality Control (QC) functions to ensure that a construction project achieves the required standards of quality throughout the project delivery process.
A Quick Response Code (QR Code or QRC) is a two-dimensional, matrix-style barcode label that can be read by an optical reader and contains information about the item to which it is affixed. In Procore, you can generate and print QR codes for different uses in the Procore web application and then read the codes from your mobile device using the Procore for iOS app.
Real-Time Appearance Based Mapping
A Real-Time Appearance Based Mapping (RTAB Mapping) is the practice of creating a map of a specific environment created by using a technique based on a global loop-closure detection. Also known as Simultaneous Localization and Mapping (SLAM).
A Record Drawing is similar to an As-Built Drawing, in that it illustrates the constructed end project. However, a record drawing is typically prepared by an architect whereas an as-built drawing is submitted by a contractor at the end of a job.
In Procore, a Related Item is a link between two Procore objects. It is an option that's available in many Procore tools, such as Commitments, Documents, RFIs, Submittals and Transmittals. For example, if you are creating a submittal, you might add a Procore drawing of the installation location or a photo of the item to be installed as a related item on the submittal. If you are adding a new defect item, you might link a Potential Variation (PV) or a Commitment Variation (CV) as a related item, so the subcontractor can view the costs associated with the defect item.
Request for Information
In construction, the term Request for Information (RFI) refers to a business process initiated by a contractor (for example a head contractor, subcontractor or supplier) to request information or raise concerns that must be formally answered by that contractor's client or the project's architect. The client or architect's answer can change the project's scope of work and may also require approval when it affects contract costs.
The term Responsible Contractor refers to the contractor who is legally obligated to oversee the completion of the work on a construction project.
In Procore, the term Retention refers to the practice of withholding of a portion of a contract amount until the work is deemed satisfactorily complete. The withheld amount is specified in an agreement between the contracting party (the party paying for the work) and a contracted party (the person or company performing the work). A common practice is to withhold 5-10% of a contract's total value until a milestone is reached. Then, the withheld amount can be released as a progress payment. When work is substantially complete, the withheld amount can be released as a final payment.
In Procore, an RFI Manager is the person responsible for overseeing an RFI throughout its lifecycle. This person is the gatekeeper between the RFI's Creator and the Design Team and is responsible for reviewing all Draft RFIs and either (1) providing a response to the RFIs and closing them out or (2) opening the draft RFIs, assigning them a number and then assigning them to the appropriate member of the design team, who then provides a response to the RFI's question.
Rough Order of Magnitude
Rough Order of Magnitude (ROM) is a rough numerical cost estimate that is used in the construction industry to gain a rough idea of the cost(s) to complete a project. ROM estimates are typically provided by a knowledgeable, high-level expert during the initiation/beginning phases of a project when there is still a high level of uncertainty about the project. ROM estimates are understood to have a lower level of accuracy than a definitive/conclusive estimate.
Scope Changes are formal decisions that modify a contract's scope of work by expanding or reducing the work requirements in a construction contract. A scope change is often associated with a variation.
Scope of Work
A Scope of Work (SOW) refers to a written agreement that describes the work to be performed on a project, who is responsible for performing the work and the materials and techniques to be used to complete the work. It also defines the delivery method and payment program. It is sometimes called a Statement of Work (SOW).
Security Assertion Markup Language
The Security Assertion Markup Language (SAML) is an open-standard, XML-based data format technology that organization's commonly used to exchange user authentication and data authorization information between an identity provider and a web application or service provider. The Procore web application can be configured to work with different SAML-based Single-sign on (SSO) integrations.
A Self-Performing Contractor is a contractor who is hired to complete all or a portion of the work on a project and uses their own direct employees to complete that work, instead of hiring subcontractors.
Sequential Approval routes a submittal to the people assigned the 'Approver' role in sequential order. In a submittal workflow, each 'Approver' must be set on a separate workflow step.
A Service Account is a dedicated user account that is created to manage a system's login access to a database or system. In Procore, one example of a tool that requires a dedicated service account is the hh2 synchronization client.
A Set Date refers to the date that a Drawing was issued by the design authority. In Procore, a set date is different from the date it was uploaded to Procore.
Shop Drawings refer to a set of drawings, diagrams, illustrations and programs that include specific technical details and instructions that address the appearance, dimensions, materials and placement of a component so an architect can compare them to the specifications. Shop drawings are contractually required and are typically prepared by a contractor or supplier to explain how the manufacturing or installation site team must fabricate and/or install the component.
Short Interval Program
A Short Interval Program (SIS) is a method of collecting task data from foreman and site teams, breaking those tasks down into a manageable work package and then aligning the work to the project's milestones. The intent of an SIS program is to produce an advanced plan for one (1) or few weeks of work in order to identify task constraints and dependencies, determine which tasks can be performed concurrently and ensure maximum productivity.
A Site Instruction is a document issued by a Construction Manager (CM) or Owner to provide contractor(s) with clarification and requirements for performing work not included in the contract documents. Typically, a site instruction is issued for a minor change that is considered essential to the completion of the work but does not affect the contract price or project timeline.
A Site Team is a professional group of laborers who perform work on a construction project. In Procore, a site team is comprised of a site team lead (often a foreman), employees (if you are a GC, these are your direct employees), and workers (if you are a GC, these are laborers employed by a subcontractor). Examples of construction site teams include Concrete, Electrical, HVAC and Plumbing site teams, but might also include a maintenance site team that keep a job site clean for the construction site teams.
Sliding Scale Retention
Sliding scale retention refers to the portion of a contract amount due that is withheld from a contracted party (the party doing the work) by the contracting party (the party paying for the work). The amounts withheld are based on a set of variable standards defined in the contract's scope of work. It is an industry-wide best practice in Australia, as well as legally regulated, to assure contractors and subcontractors meet all of the job's contractual obligations.
Refers to the Special Conditions of the Contract for Construction. See Supplementary General Conditions.
A Special Consultant is a professional designation for an individual or a firm with specialized knowledge and expertise who provides work or advice requiring particular expertise, knowledge and/or qualifications to perform a special assignment on a short-term basis.
A Specialty Contractor is an individual or business who possesses specialized skills, knowledge, expertise and is licensed to perform work for a specialized building classification. Examples of specialty contractor classifications include concrete, decorating, demolition, drywall, electrical, elevator, fencing, landscaping, plumbing, refrigeration, sanitation and more.
Specifications are written descriptions that provide a detailed description and define the standards of workmanship for a specific contractual requirement. A specification is typically written by an architect and/or a design team to describe the necessary materials, the scope of work, installation process and level of quality that satisfies a requirement.
Startup refers to the transitional period between completion and operation/occupancy of an asset. In this period, systems and subsystems have been installed and undergo testing to ensure they operate in compliance with the project's specifications. In addition, the Owner's operations staff familiarises itself with operational requirements before taking over the systems and placing the asset into service for its intended use.
A Subcontractor is a legal agreement where a party on a head contract engages a third-party (the subcontractor) to perform all or part of the work defined in the head contract.
A Subcontractor (Sub) is a business or an individual that is awarded a contract by a principal, head contractor, or another contractor to perform a portion of the work on another existing contract
Subcontractor Progress Claim
A Subcontractor Progress Claim is a request for payment submitted by a business or individual who has entered into a binding agreement with another contracting party. In Procore, a subcontractor progress claim is an equivalent term for a payable progress claim.
Subcontractor Program of Values
A Subcontractor Program of Values (SSOV or Subcontractor SOV) provides downstream contractors with a way to provide a detailed breakdown of specific work items on a subcontract or purchase order to an upstream contractor.
In Procore, a sub job allows you to compartmentalise job costs within a project. Once they are added to Procore (or imported via an integrated ERP system) you can monitor your project budgets and costs against them to help you better determine if you are making money on your project. For example, if your project is a multi-story commercial building, you might create a separate sub job for the build of each floor. Or, if your project is a multi-unit development, you might create a separate sub job for each individual structure.
A submittal refers to the written and/or physical information provided by a responsible contractor (i.e., contractors and subs) to the head contractor. This information is submitted to the design team for approval of equipment, materials, etc. before they are fabricated and delivered to the project. Submittals can be presented in various formats, such as shop drawings, cut sheets on equipment and material samples. Submittals are required primarily for the architect and engineer to verify that the correct products and quantities will be installed on the project in compliance with the design documents/contract documents.
In Procore, a submittal manager is a person responsible for overseeing a submittal throughout its lifecycle. If you create a submittal and have 'Standard' or 'Admin' level permission to the Submittals tool, your name appears as the 'Submittal Manager' by default. However, users with 'Admin' level permission to the Submittals tool have the ability to assign the submittal manager role to any Procore user who has been granted 'Standard' or 'Admin' level permission to the Submittals tool (Note: Users with 'Standard' permission do not have permission to change the submittal manager). The 'Submittal Manager' field lets you change ownership of a submittal when the person who created a submittal (or that submittal's current manager) is no longer a member of the project team.
A submittal package is a container that stores one or more submittals. Typically, a head contractor creates submittal packages that list all of the individual submittals specific to a particular trade or subcontractor. For example, one might create a submittal package to contain all of the plumbing-related submittals in a commercial building project.
Submittal Program Calculations
Submittal Program Calculations is a back end configuration option in Procore where the estimated response due dates are automatically calculated with a predefined lead time (for example, five (5) days). This calculation helps to facilitate timely responses from designated reviewers in the submittal's approval workflow.
In Procore, a submittal workflow defines the group of individuals who are responsible for reviewing and approving an individual submittal. Each submittal created in Procore can have a different submittal workflow. In addition, designated members of a submittal workflow can consist of a submitter and one or more approvers.
Submittal Workflow Template
In Procore, a submittal workflow template provides users with 'Admin' level permission on the Submittals tool with the ability to define the submitter(s) and approver(s) for your project's submittal review process. You can create multiple workflow templates to suit the specific needs of your review process.
When using Procore to manage your project's submittals process, a submitter is a term that identifies the person who has provided the information contained within a submittal (for example, drawings, plans, documents and so on.) to the head contractor so that the design team can review and approve the submittal. Typically, the person designated as being in the submitter role on a submittal is a contact that works for the responsible contractor (for example, a subcontractor or a construction manager).
Substantial Completion is a legal term that refers to the stage where the work on a construction project is certified as being sufficiently complete and in compliance with the contract, such that the Owner can begin occupying or otherwise using the developed asset for its intended purpose.
Supplementary General Conditions
Supplementary General Conditions refer to formal modifications to the General Conditions on a construction contract. When formally issued by an Owner, Supplementary General Conditions are prepared in a separate document, such as an amendment or addendum, and its provisions supersede the General Conditions of the contract.
A mode a user can be in when using the Drawing Comparison functionality in the Drawings tool. When the user is comparing 2 different versions of a drawing, there is an option to view each version individually as an “overly." The user can click "Switch Overlay" to view the other version of the drawing.
In the United States, see Employer Identification Number, Federal Identification Number or Federal Tax ID.
In Procore, a number of tools let you add tags/keywords to a record. When you have a large number of records, this makes it easier for users to use the tool's search feature to find the records marked with those tags/keywords.
A Tender is a firm offer submitted by a contractor to perform work for a client at a specified cost and in accordance with the terms and conditions defined in a proposal for a construction project. If a tender is accepted by the client, the contractor is expected to honor the commitment and deliver the work.
A Tender Bond is a type of construction bond issued and guaranteed by a surety carrier to provide financial coverage to a principal. In construction, a tender bond is often purchased by a contractor hired to perform the work for an Owner to act as an insurance policy for compensating the Owner in the event that the contractor fails to honor the terms of the awarded tender.
Tender Documents include the required agreements, tender forms, charts, conditions, proposed contracts, drawings, plans, instructions, invitations, specifications and other written details issued by an owner to the contractor(s) who tender on a project.
Testing refers to the formal application of a specific procedure or set of procedures to observe the performance, reliability and quality of a deliverable to ensure the component or other deliverable has been assembled, fabricated and installed in the manner prescribed using the appropriate standard of workmanship.
In Procore, the term Timecard is used to refer to a timecard created in the Company level Timecard tool. When a timecard entry is created with a different Procore tool (for example, the 'Timecards' section of the project's Site Diary tool, the Timesheets tools and the My Time mobile app), it is called a Timecard Entry.
In Procore, the term Timecard Entry refers to a single timekeeping line item entry for an employee or worker in the 'Timecards' section of the project's Site Diary tool, the Timesheets tools and the My Time mobile app.
In Procore, the term Timesheet refers to a collection of individual Timecards and Timecard Entries for a single date.
In Procore, a Tool Administrator is a Procore user that has been granted 'Admin' level permissions on a specific company or project level tool. For example, if you have been granted 'Admin' permissions on the Project Level Budget tool, you can perform all of the available tasks and also configure settings in the Project level Budget tool.
Trade Contractors (also called Special Trade Contractors) are individuals or businesses who possess specialized expertise in a building craft or trade (such as carpentry, electrical, HVAC and others) who are contracted to perform specific tasks on a construction project.
A Trade-Off Study (also called a Trade Study, Alternatives Analysis, or Merit Analysis) is a comparative analysis that examines the cost, program and quality impacts of exchanging or substituting one construction method and/or design component with another. The goal of a trade-off study is to solve a complex problem using a variety of criteria to demonstrate the benefits and risks associated with the exchange or substitution to decision-makers.
In Procore, a Transmittal is a record that acts much like a packing slip to record the documents, drawings, goods, materials, samples or supplies that are transferred between entities on a project.
Underbilling refers to a practice where contractors bill less for the labour, materials and services than has actually been completed during a billing period.
A Unique Identifier is a string that identifies an entry in a system. The unique identifier for a Procore user account is the user's email address. This means that two users cannot have the same email address.
Unit of Measure
In Procore, a Unit of Measure (UOM) can be created to express these quantities for use with Procore's Financial Management tools: time, amount, length, area, volume or mass. For example, hours, each, square foot.
Value Engineering (VE) refers to a phased set of cost-control procedures that strive to optimize the value of a project by researching, evaluating, developing and presenting lower-cost alternatives (for example, materials, solutions and techniques) without compromising the function, performance, quality or reliability of the finished asset.
A Variation (VAR) is a written record of a contract modification that details any amendment(s) to the original agreement's scope of work. Most construction contracts are executed with a clearly defined scope of work, so any work that is added, substituted or deleted from the original contract's scope (such as changes to a project's designs, conditions, programs and/or costs) will typically require an approved variation.
A Variation Request (VR) is a Procore-specific package that can be created to contain one (1) or more Potential Variations (PCOs). A VR is a for mal request sent to a project's Owner that groups multiple PCOs for a single scope of work into a single package for review and approval.
Variations by Line Item
The Variations by Line Item (COBLI) feature allows users to choose what level of detail to show variations on their progress claims and financial markups. For example, this feature gives users the ability to bill at the Potential Variation (PV) level, instead of the Head Contract Variation (HCV) level on an owner progress claim.
Virtual Business Card
A Virtual Business Card (vCard) is an electronic business card in the VCF file format.
Virtual Contact File
The Virtual Contact File (.vcf or VCF) is the standard file format for electronic business cards.
Virtual Design and Construction
Virtual Design and Construction (VDC) refers to the broad approach of creating a virtual model to visualise the construction and final product. In VDC, a model is created to help a team analyse the design and cost program, test processes and other aspects of the construction project.
A Warranty is a written document issued by a manufacturer or service provider that provides a guarantee of quality. When a product or service has a defect. or fails to meet that quality, the purchaser in possession of the warranty can enact the guarantee to replace or repair the product or service. In construction, express warranties are issued by contractors and part of the construction agreement's documents.
A Wet Signature refers to a physical signature on a paper document. It's a term that's often used to describe whether an authorized document was physically signed with a pen, as opposed to being authorized via an electronic/digital signature (i.e., e-signature).
In computing, a Wildcard Character is a character that can be typed in a string to represent one (1) or more characters. The most common wildcard character is the asterisk (*), which is frequently used as the end of a partial word to represent one or more characters in a search string. For example, in the Project level RFIs tool, typing door* in the Search field would return search results that might include door, doors, doorframe, doorframes and doorway.
A Witness Statement is a statement taken as part of the incident investigation process and is used to better understand what happened, why it happened and how similar incidents can be prevented in the future.
Work is a term broadly used to describe all of the labour, materials and equipment connected with altering, constructing, demolishing, preparing, repairing, renovating a building or site in accordance with contract specifications.
In Procore, a Worker is a member of a site team and does not have a Procore user account with login credentials for Procore. Workers can only be created and removed in the project's Site Teams tool. A worker's record consists of a First Name and Last Name. It can also optionally include an Employee ID and Classification. Any worker records created with the project's Site Teams tool can be viewed and/or edited in the 'Contacts' tab of the Company and Project level Directory tool.
Yard of Concrete
One (1) cubic Yard of Concrete equates to 27 cubic feet.a href="/references/construction-management/glossary-of-terms#top_of_page" title="#top_of_page">back to top
A Zone Improvement Plan (ZIP) Code is a system of postal codes developed by the United States Postal Service (USPS). See usps.com.
A ZIP File is a common archive file format developed in 1989 that supports data compression.
Zoning refers to governmental laws or regulations that limit how property is used in specific geographic areas.