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Procore Support (en-au)

How do I set the accounting method for a commitment or head contract?

Answer

In Procore, the accounting method on a commitment or head contract can be set to one of the following:

  • Amount Based
    Choose this method to enter a lump sum amount for a line item on a Program of Values (SOV). With this method, users enter a lump sum amount for each line item. 
  • Unit/Quantity Based
    Choose this method when ordering materials in quantity. With this method, users enter a quantity and unit price for the line item on your SOV and Procore automatically calculates the total for the line item for you.

Where do I configure the accounting method?

Users with 'Admin' permission on the Commitments or Head Contracts tool can complete these steps:

  1. Navigate to the Commitments or Head Contracts tool.
  2. Locate the commitment or head contract to work with. 
  3. Click Edit.
  4. Click the Advanced Settings tab.
  5. Click Edit.
  6. Under Program of Values, select Amount Based or Unit/Quantity Based.

Things to Consider

  • If a commitment or head contract variation needs to use a Unit/Quantity Based accounting method, the commitment's or head contract's accounting method must be Unit/Quantity Based. It is not possible to have an Amount Based commitment or head contract with Unit/Quantity Based commitment variations or head contract variations.
  • If a commitment or head contract is using Unit/Quantity Based accounting method, individual line items in the original SOV or a variation SOV can utilise the Subtotal Override option to use an Amount Based accounting method.
  • Line items that are Unit/Quantity Based with the default calculated method will be billed for in terms of quantity in subcontractor progress claims or owner progress claims.
  • Line items that are Unit/Quantity Based with subtotal override method will be billed for in terms of dollar value/amount in subcontractor progress claims or head contract progress claims.
  • If a commitment or head contract is using a Unit/Quantity Based accounting method, the Materials Presently Stored column will not be available in subcontractor progress claims or owner progress claims.
  • If a commitment is using a Unit/Quantity Based accounting method, the Subcontractor Program of Values (SSOV) is NOT available. 
  • The SOV line items on variations use the Unit/Quantity Based accounting method. However, the settings for progress claims and the settings for exporting variations to PDF are determined by the settings in the parent contract. For example, a head contract set to Amount Based will NOT display unit fields/columns in the PDF export file for a variation and the progress claims will also be Amount Based.

See Also