Create Budget Changes

Add General Information

1. Navigate to the project's Budget tool. 
2. Click the Budget Changes tab. 
3. Click Create. 
4. Enter the following information about the budget change:
   

    Note

   An asterisk (*) below denotes a required field. 
   • Number*
     Accept the default budget change number. Procore assigns new adjustment numbers in sequential order. For example; 1, 2, 3 and so on. 
   • Title
     Enter a title for the budget change. 
   • Status
     Select the current status of the budget change. Procore assigns the 'Draft' status to new adjustments. 
   • Description
     Enter a more detailed description of the budget change. 
5. Optional. If the 'Allow Budget Changes to be Billed on Head Contract Progress Claim' setting is enabled (see Budget Changes):
   
   
   • Add to Owner Progress Claim. Mark this check box to add the budget change to head contract progress claim when approved. For details, see About Budget Changes on Head Contract Progress Claim. 
   • Head Contract. Select the appropriate head contract from the drop-down list. 
6. Continue with adding one (1) or more adjustments. 

Add Adjustments

In a Procore budget, an adjustment refers to the line item on the original budget that you want to change. After adding an adjustment, you then add one (1) or more line items to it. Each new line item under an adjustment represents how you want to allocate the funds from the line item on the original budget.  

1. Scroll to the 'Adjustments' section.
2. Add an adjustment as follows:
   • To add the first adjustment, click Select a Budget Code in the Budget Code column. Procore automatically adds the first blank adjustment in the table.
     OR
   • To add additional adjustment, click the Add Adjustment button above the table. You can add as many adjustments as needed. 
     
3. Enter the following information for the adjustment:
   • Budget Code
     Select a budget code from the drop-down list or click Create Budget Code to add a new one. See What is a budget code in Procore's WBS? 
   • Optional: Description
     Type a description for the adjustment. 
   • Quantity
     Enter the number of units for this adjustment .
   • Unit
     Select the Unit of Measure from the Unit drop-down list. To learn about the options in this list, see Which units of measure are included on Procore's master list?
   • Unit Cost
     Enter the cost per unit. 
   • Amount
     Procore automatically calculates this amount based on the entries in the Quantity, Unit and Unit Cost fields.
   • Optional: Change Event Line Item
     If the Change Events tool is active on the project, select a change event line item to link the budget change's adjustment line item to a specific change event line item. Associating your budget change with a change event provides Procore Project Financials users with greater insight into the impact of adjustments on the cost and scope of a project.  

      Important

     If you do NOT link a budget change's adjustment line item to an existing line item in a change event, Procore automatically creates a new change event for your budget change. Procore also adds the adjustment as a line item to the new change event. You can then update the change event as needed with the project's Change Events tool. To learn more, see Change Events.
   • Optional: Comment
     Enter any helpful comments about the budget change in this box. 

Add Line Items to Adjustments

After adding an adjustment, you can add lines to that adjustment to reallocate the budget to one (1) or more budget codes. 

1. After adding one (1) or more adjustments, click Add Line and select the desired adjustment from the drop-down list. 
   

    Note

   • Procore automatically numbers adjustments on a budget change in sequential order.
   • You can add one (1) new line item or multiple line items to the adjustment. Each line item defines how you want to allocate the budget amount for the selected line item being adjusted. 
2. Enter the following for each line item that you add to the adjustment:
   • Budget Code
     Select a budget code from the list or click Create Budget Code to create a new one. See What is a budget code in Procore's WBS? 
   • Quantity
     Enter the number of units for the adjustment line item.
   • Unit
     Enter the Unit of Measure (UOM) from the drop-down list. To learn about Procore's UOM list, see Which units of measure are included on Procore's master list?
   • Unit Cost
     Enter the cost per unit. 
   • Amount
     Procore automatically calculates the subtotal for you, based on the Quantity, Unit and Unit Cost Entries. 
   • Change Event Line Item
     If the Change Events tool is active on the project, select a change event line item to link the budget change's adjustment line item to a specific change event line item. Associating your budget changes with a change event provides Procore Project Financials users with greater insight into the impact of adjustments on the cost and scope of a project.  

      Important

     If you do NOT link a budget change's adjustment line item to an existing line item in a change event, Procore automatically creates a new change event for your budget change. Procore also adds the adjustment as a line item to the new change event. You can then update the change event as needed with the project's Change Events tool. To learn more, see Change Events.  
   • Optional: Comment
     Enter any helpful comments about the budget change in this box.
3. Repeat the steps above to add additional line items to the adjustment. 

   Example

   The example below shows you the original adjustment amount ($4,000 USD) and how you can allocate that amount to the adjustment line items ($3,000.00 USD + $500.00 USD + $500.00 USD = $4,000.00 USD). When allocating funds, its important to remember that the line items to which the funds are being allocated cannot be greater than the magnitude of the line item from which the amount originated. Procore automatically calculates the amount that has been reallocated to the adjustment's line items at the bottom of the 'Amount' column highlighted below. 

   

4. Click Save. 

Add Production Quantity Adjustments

1. Navigate to the project's Budget tool. 
2. Click the Budget Changes tab. 
3. Click Create.
4. Under the 'Production Quantity Adjustment section, click Add Adjustment.
5. Enter the line item data.
6. Click Save.

See What are 'production quantities'?