Create a Payment Program
Note
This tutorial discusses a feature that is available to Procore customers in Australia and New Zealand. Objective
To create a payment program that contains subcontractor claimed amounts, approved amounts and reasons for the difference between claimed and approved amounts.
Background
In Australia and New Zealand, a payment schedule is a legal notice that is served on a claimant in response to a claim for payment. Construction businesses operating in Australia and New Zealand are creating payment schedules to facilitate the invoice approval process, as well as claims of work performed by subcontractors.
In a typical payment program workflow, subcontractors submit a progress claim for work performed. The head contractor will review the progress claim and either approve or reject the amounts that the subcontractor is claiming for work performed. When a payment program is created from the progress claim, the amounts claimed, amounts approved and reasons for rejected amounts will be noted on the payment program form.
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project Commitments tool.
- Requirements:
- The 'Enable Subcontractor Proposed Amounts' setting must be enabled in the Commitment tool. See Configure Settings: Commitments.
- For amounts to appear on the payment schedule, subcontractors must enter amounts in the 'Work Completed This Period' and 'Materials Presently Stored' columns on the subcontractor invoice. See Submit an Invoice as a Subcontractor.
- Additional Information:
- You can configure Procore to automatically notify progress claim contacts by email when a subcontractor progress claim's status changes to 'Approved'. See Configure Settings: Commitments and What is an progress claim contact?
- You can define custom text which appears in the footer of payment program PDFs. See Configure Settings: Commitments.
Prerequisites
- The 'Display Subcontractor Claimed Amounts' option must be enabled in the project's Invoicing tool’s configuration settings. See Configure Settings: Invoicing.
- Complete the steps in Create an Invoice on Behalf of an Invoice Contact or Submit a New Invoice as an Invoice Contact.
- In order for amounts to appear on the payment schedule, subcontractors must enter amounts in the 'Work Completed This Period' and 'Materials Presently Stored' columns of the invoice. See Submit a New Invoice as an Invoice Contact.
Steps
- Navigate to the project's Commitments tool.
- Click the Summary or Detailed tab.
- Locate the commitment associated with the subcontractor progress claim. Then click View.
- Select the Progress Claims tab.
- Perform one of the following steps:
- Click the PDF icon
on the far right side of the most recent line item.
OR - Click View next to the most recent line item and then on the Progress Claims screen, select PDF from the Export drop-down list.
Example
The illustrations below shows the 'Application and Certificate for Payment.' The first page provides a summary and the second page provides line item detail.
- Click the PDF icon