Create a Head Contract Variation
Objective
To create a head contract variation in the Project level Head Contracts tool.
Background
Use the steps below when you need to create a head contract variation.
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project's Head Contracts tool.
- Additional Information:
- If you are using an account where is the Procore + DocuSign© integration enabled, see DocuSign©.
- If the Change Events tool is active in Project Tools, you must complete the steps in Create a Change Event. Then follow the steps in Create a Head Contract Variation from a Change Event instead of the Steps below.
- For companies using the
ERP Integrations tool: Show/Hide
- Integration by Procore: Viewpoint® Spectrum®
To successfully export a HCV from Procore to Viewpoint® Spectrum®, the following must be true: - Integration by Ryvit: Viewpoint® Vista™
To successfully export a HCV from Procore to Viewpoint® Vista™, the following must be true:- The Date field on a HCV is required.
- The HCV must be in the 'Approved' status.
- For each associated line item that you add to the variation's Schedule of Values (SOV), you may designate a unique associated Head Contract line item or the same associated Head Contract line item for all variation line items. Note: The Associated Line Item is only visible and available when the ERP Integrations tool has been configured to work with Viewpoint® Vista™ and the export head contract variations capability has been switched on in Procore by your Integration Implementation Specialist.
- QuickBooks® Desktop:
- HCV exports are NOT supported.
- Sage 100 Contractor®
- HCV exports are NOT supported.
- Sage 300 CRE®:
To successfully export a HCV from Procore to Sage 300 CRE®, the following must be true:- Title. The HCV title must be 30 characters or less.
- Number (#). The HCV number be five (5) characters or less.
- Status. The head contract must be in the Approved status.
- Associated Line Item. For each line item that you add to the variation's Schedule of Values (SOV), you may designate a unique associated Head Contract line item or the same associated Head Contract line item for all variation line items. Note: The Associated Line Item list is only visible and available when the ERP Integrations tool has been configured to work with Sage 300 CRE® and the export head contract variations capability has been switched on in Procore by your Integration Implementation Specialist.
- Integration by Procore: Viewpoint® Spectrum®
Prerequisites
Steps
- Navigate to the project's Head Contracts tool.
- Locate the head contract to work with. Then click its Number link.
- Click Create Head Contract VAR.
- Complete the following fields:
- Depending on the variation tier settings of the Head Contract's tool, one (1) of these list boxes will appear:
- OR
- Choose one (1) of these options:
- To create the variation, click Create.
OR - To create the variation and send email notifications, click Create & Email.
OR - If you are using the Procore + DocuSign® integration to collect signatures, click Complete with DocuSign. To learn more, see DocuSign®.
- To create the variation, click Create.