Create a Program of Values on a Head Contract using the Project's Budget

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Objective

To create line items on a head contract's Program of Values (SOV) using the line items from a project's budget.

Background

After your construction project's original budget is finalized in the project's Budget tool, it is recommended that you lock the budget. Once locked, you can use the steps below to quickly import your budget line items to your head contract's SOV.

Example

When using this method, you have two (2) options:

Create one line item on the head contract's SOV for each line item on the project's budget.
The example below shows you the line items on a budget that can be used to create corresponding line items on a head contract's SOV. For example, 01-000-Purpose: Labour, 01-002-Instructions: Labour, 01-010 Project Manager: Labour, and so on.
Create one line item on the head contracts SOV for each division summary on the project's budget.
The example below shows you all of the division summaries on a budget. For example, 01-General Requirements, 02-Site Construction, 03-Concrete, and so on.

Things to Consider

Required User Permissions:
- 'Admin' level permissions on the project's Head Contracts tool.
Limitations:
- If you have created multiple head contracts, please be aware that you can import budget line items to a Head Contract's Program of Values (SOV). However, you do NOT have the ability to choose which budget line items that you want to import. To learn more, see Are there any system limitations when creating multiple head contracts?

Prerequisites

Create your project's budget. See Set up a Budget.
Lock your project's budget. See Lock a Budget.
Ensure the head contract is in the 'Draft' status.
Ensure your head contract's SOV is blank. You can only use the steps below when a head contract's SOV has zero (0) line items.
Set the accounting method on the contract. See Edit the Advanced Settings Tab on a Head Contract.

Steps

Navigate to the project's Head Contracts tool.
Locate the head contract that you want to update. Then click its Number link.

Notes
To create an SOV from a budget, ensure you have completed all Prerequisites.
Click the Schedule of Values tab.
Click Edit.
Under Create Schedule of Values from Budget, choose one of the available options:
- Option Button 1
  This option creates one line item on the head contract's SOV for each line item on the project's budget.
- Option Button 2
  This option creates one line item on the head contract's SOV for the summaries of each division on the project's budget.
Click Create.

Next Steps

Update the Program of Values on a Head Contract