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Remove a Variation from a Head Contract

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Objective

To remove a Potential Variation (PV) or Variation Request (VR).

Background

Before you can remove a Head Contract Change Order (PCCO) from Procore (as described in Delete a Head Contract Change Order), you must use the Steps below to remove any PCOs or CORs linked to that PCCO. 

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Head Contracts tool.

Prerequisites

  • Before changing the status of multiple HCVs from 'Approved' to another status, be aware that you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002 and 003), you will need to unapproved them in reverse order (003, 002, 001). 
  • If any variations have been added to your project's progress claims, you must delete those progress claims before you can use the steps below. 

Steps

Navigate to the Variations Tab

  1. Navigate to the project's Head Contracts tool.
  2. Locate the head contract to work with. Then click its Number link. 
  3. Click the Variations tab. Depending on the number of variation tiers configured for the tool, the following tables appears in the tab:
    • Head Contract Variations
    • Potential Variations
    • Variation Requests

Change the Status of the Head Contract Variations from 'Approved'

 Important
Before changing the status of multiple HCVs from 'Approved' to another status, be aware that you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002 and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  1. In the Head Contract Variations table, locate the 'Approved' HCVs.
  2. Click View to open the HCV.
  3. Click Edit. 
  4. In the Status drop-down list, change the status from 'Approved' to a different status. 
  5. Click Save.

Unlink the Potential Variations and Variation Requests

  1. Scroll to the Potential Variations Included in this HCV section.
  2. Locate the VR or PV to work with. Then click View.
  3. Click Edit.
  4. Scroll to the Head Contract Variation drop-down list as shown below.
  5. Choose None.
    pcco-none.png
  6. In the Potential Change Orders list, remove all of the existing PCOs from the list: 

    PCOnone2015-03-20_10-25-50.png
     
  7. Click Save.

Delete the Potential Variations and Variation Requests

  1. Return to the Variations tab.
  2. Locate the PV or VR to remove.
  3. Click the red (X) next to each PCO or COR to remove. 
    delete-line-item5.png
     
  4. In the confirmation dialogue box that appears, click OK to confirm the removal action for the selected PV or VR.

 

If you would like to learn more about Procore's prime contract software and how it can help your business, please visit our construction contract management software product page icon-external-link.png.