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Delete a Head Contract Variation

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Objective

To delete a Head Contract Variation (HCV) from the project's Head Contracts tool. 

Background

To remove a HCV, you can click the red (x) icon on the line item. However, when the icon is greyed out and not available, it means the HCV is associated with other items in Procore. The steps below show you how to remove associated items and then permanently delete a HCV. 

 Important

Before you can perform a delete action, you must:

  •  Change the status of the HCV from 'Approved' to another status as described below. If you want to change the status of multiple HCVs, you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002 and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  • Unlink any Procore items associated with the HCV. This may include Potential Variations (PVs), Variation Requests (VRs) and progress claims as described in the Prerequisites below.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Head Contracts tool.

Prerequisites

  • If the HCV is linked to one (1)  or more progress claims, you must first delete all associated progress claims.
  • If the PCCO is linked to one (1) or more Head PCOs or CORs, complete the steps in Remove a Change Order from a Head Contract. 

Steps

Navigate to the Variations Tab

  1. Navigate to the project's Prime Contracts tool.
  2. Locate the prime contract to work with. Then click its Number link. 
  3. Click the Change Orders tab. Depending on the number of change order tiers configured for the tool, the following tables appears in the tab:
    • Prime Contract Change Orders
    • Potential Change Orders
    • Change Order Requests

Change the Status of the Head Contract Variation from 'Approved'

 Important
Before changing the status of multiple PCCOs from 'Approved' to another status, be aware that you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002, and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  1. In the Prime Contract Change Orders table, locate the 'Approved' PCCOs.
  2. Click View to open the PCCO.
  3. Click Edit. 
  4. In the Status drop-down list, change the status from 'Approved' to a different status. 
  5. Click Save.
 Note

 

Delete the Head Contract Variation

  1. Click the Variations tab.
  2. In the Head Contract Change Orders section, locate the PCCO to remove.
    delete-line-item5.png
  3. In the confirmation dialogue box that appears, click OK to confirm the removal action for the selected HCV.

 

If you would like to learn more about Procore's prime contract software and how it can help your business, please visit our construction contract management software product page icon-external-link.png.