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Procore

Delete a Head Contract Variation

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Objective

To delete a Head Contract Variation (HCV) from the project's Head Contracts tool. 

Background

To remove a HCV, you can click the red (x) icon on the line item. However, when the icon is greyed out and not available, it means the HCV is associated with other items in Procore. The steps below show you how to remove associated items and then permanently delete a HCV. 

 Important

Before you can perform a delete action, you must:

  •  Change the status of the HCV from 'Approved' to another status as described below. If you want to change the status of multiple HCVs, you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002 and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  • Unlink any Procore items associated with the HCV. This may include Potential Variations (PVs), Variation Requests (VRs) and progress claims as described in the Prerequisites below.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Head Contracts tool.

Prerequisites

  • If the HCV is linked to one (1)  or more progress claims, you must first delete all associated progress claims.
  • If the HCV is linked to one (1) or more Head PVs or VRs, complete the steps in Remove a Variation from a Head Contract. 

Steps

Navigate to the Variations Tab

  1. Navigate to the project's Head Contracts tool.
  2. Locate the head contract to work with. Then click its Number link. 
  3. Click the Variations tab. Depending on the number of variation tiers configured for the tool, the following tables appears in the tab:
    • Head Contract Variations
    • Potential Variations
    • Variation Requests

Change the Status of the Head Contract Variation from 'Approved'

 Important
Before changing the status of multiple HCVs from 'Approved' to another status, be aware that you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002 and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  1. In the Head Contract Variations table, locate the 'Approved' HCVs.
  2. Click View to open the HCV.
  3. Click Edit. 
  4. In the Status drop-down list, change the status from 'Approved' to a different status. 
  5. Click Save.
 Note

 

Delete the Head Contract Variation

  1. Click the Variations tab.
  2. In the Head Contract Variations section, locate the HCV to remove.
    delete-line-item5.png
  3. In the confirmation dialogue box that appears, click OK to confirm the removal action for the selected HCV.