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Add Tenderers to a Tender Form

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 Note
The content below describes functionality that is part of the new Tender Management Enhanced Experience. See About Tender Management Enhanced Experience.

Objective

To add tenderers to a tender form in the Tendering tool.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Tendering tool.

Prerequisites

Video

Steps

You can add companies to a tender form from the Directory or the Procore Construction Network:

Add from the Directory

 Tip
If you have just finished creating a tender form, you can click Save and Add Tenderers instead of the first steps below. 
  1. Navigate to the project's Tendering tool.
  2. Open the tender package.
  3. Across from the tender form you want to add tenderers to, click the plus icon-plus-2.png icon and select Directory.add-bidders-plus.png
    Note: You can also access the 'Add Tenderers' button from the 'Bidders' tab when viewing a tender form. See View a Tender Form. If you previously added any tenderers, the 'Add Tenderers' button shows at the top of the page.
    add-bidders-directory.png
  4. Use the Search bar and Filters menu to find existing companies from the Company level Directory tool. See Search for and Filter Companies to Add to a Tender Form.
    Note: If you are a Company Admin and want to add a new company to invite to tender, click Add Company. See See Add a New Company to the Directory from the Tendering Tool.
  5. Mark the checkbox next to each company you want to add to the tender form.
  6. Decide if you want to invite the tenderers now or later:
    • To add the tenderers without sending an invitation, click Add Tenderers.
      The companies are automatically added to the Tenderers tab of the tender form. They are referred to as 'outstanding tenderers' until you invite them.
    • To invite the tenderers now:
      1. Click Send Invitations.
      2. Click Send to confirm sending the tender invitation email. 

Add from the Procore Construction Network

 Tip
If you have just finished creating a tender form, you can click Save and Add Tenderers instead of the first steps below. 
  1. Navigate to the project's Tendering tool.
  2. Open the tender package.
  3. Across from the tender form you want to add tenderers to, click the plus icon-plus-2.png icon and select Construction Network.
    add-bidders-plus.png
    Note: You can also access the 'Add Tenderers' button from the 'Bidders' tab when viewing a tender form. See View a Tender Form. If you previously added any tenderers, the 'Add Tenderers' button shows at the top of the page.
    add-bidders-pcn.png
  4. The following details are shown for each company based on their information in the Construction Network:
    • Primary Address
    • Doing Business As
    • Website
    • Provided Services
    • Company Type
    • Construction Sector.
  5. Use the search bar and filters to narrow down your results as necessary:
    • You can filter by the following parameters:
      • Project Location (City, State)
      • Provided Services
      • Company Type
      • Construction Sector
      • Business Classification
  6. To view all available details for a company, click the company name.
  7. After reviewing companies, mark the checkbox next to each company that you want to invite to tender.
    Note: You can only add 25 tenderers at one time.
    pcn-select-bidders.png
  8. Click Add Tenderers.
    A message is shown asking you to confirm that the companies will be added to your Company level Directory.
  9. Click Add Tenderers to confirm. 
    The companies and Tender Contacts are added to your tender form and Company level Directory. 

See Also