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Procore Support (en-au)

Approve or Reject Commitment Variations (CCOs)

Objective

To approve or reject a Commitment Variation (CV) as its 'Designated Reviewer.' 

Background

Commitment Variation (CV) details a potential change in costs that affects the original commitment contract. When you create a CV, you can assign another project user as the 'Designated Reviewer' for that CV. Only one (1) Procore user can be assigned as the 'Designated Reviewer' on a commitment. In addition, before the reviewer can submit an 'Approve' or 'Reject' response, the CV must be placed into the Pending - In Review or Pending - Revised status.

Things to Consider

  • Required User Permissions:
    • To approve or reject a CV, 'Standard' level permissions on the project's Variations tool and added as the 'Designated Reviewer' on the CV. 
    • To view a CV marked as private, 'Standard' level permissions on the project's Commitments tool and added a member of the 'Private' drop-down list on the purchase order or subcontract.
  • Additional Information:
    • Only one (1) user can be assigned as the 'Designated Reviewer' on a purchase order or subcontract. 
    • The 'Designated Reviewer' must submit an Approve or Reject response in the Procore web application.
    • The 'Designated Reviewer' cannot submit a response to a CV from the Procore email notification. 

Prerequisites

Steps

  1. Locate the pending CV that requires your response. Here are ways to find it:
    • If you are the designated reviewer, click the link in the email notification.
      Note: To receive the email notification, the project's admin must forward it by clicking the Email button on the variation. See Email Forward a Variation.
    • Navigate to the Procore home page and click the link in the 'My Open Items' area.
    • Navigate to the project's Variations tool, open the desired variation, click the View button next to the variation. You must be granted the permissions above to see the link. 
    • Navigate to the project's Commitments tool, open a purchase order or subcontract, click the Variations tab and click the View button. You must be the 'Designated Reviewer' to submit a response. 
  2. Enter a response and click Reject this CV or Approve this CV

    reviewer-response2015-05-04_12-02-23.png
     Notes

    After you provide a response:

    • Procore sends an email notification with your response to the user who created the CV.
    • Procore populates your name in the 'Reviewer' field on the CV. 

 

If you would like to learn more about Procore’s change order software and how it can help your business, please visit our construction change order product page here.