Skip to main content
Procore Support (en-au)

Edit a Billing Period For Invoicing

Objective

To edit a billing period

Background

Before you or your subcontractors can begin creating subcontractor invoices in Procore and submitting them for payment,  you must first create a billing period for the progress claim. Creating a billing period is a required step.  It defines the opening date, closing date and the due date for the progress claim. You have these options to create billing periods in the project's Invoicing tool:

  • Manually. Choose this option when you need to create billing periods for your subcontractor progress claims and your billing periods are not on a consistent program. To learn more, see Create Manual Billing Periods.
  • Automatically. Use this method when your billing periods have a consistent start, end and due date. For example, weekly or monthly. To learn more, see Create Automatic Billing Periods.

 After creating a billing period, you can use the steps below to edit a billing period.  

Things to Consider

  • Required User Permissions:
    • Admin' level permissions on the project's Commitments tool.
       Notes
      • User permissions are NOT managed in the project's Invoicing tool. Instead, the Invoicing tool is designed for users with 'Admin' level permissions on the Head Contracts and/or Commitments tool. 
      • If you are a collaborator (for example, an progress claim contact for a subcontracting company that is performing work for a head contractor managing your contract in Procore), your ability to perform progress claim-related tasks is determined by the project team that controls these settings for your Procore user account: 
        • Your user account's permissions on the project's Commitments and/or Head Contracts tool.
        • Your membership on the 'Private' list of a specific head contract, purchase order, or subcontract.
        • Your designation as an 'Progress Claim Contact' on a head contract, purchase order or commitment.
      • To learn more about permissions for specific tasks that can be performed with the Invoicing tool, see Permissions: Invoicing.
  • Additional Information:
    • You can only have one (1) billing period with a status of 'Open' at a time. 
    • You cannot create two billing periods with identical date ranges.
    • In order to create an progress claim, the progress claim must correspond to the billing period in the 'Open' status.

Steps

  1. Navigate to the project's Invoicing tool.
  2. Click the Billing Periods tab.
  3. Use the calendar controls to select dates for your billing period:
    • From. Indicates the start date for the billing period. 
    • To. Indicates the end date for the billing period. 
    • Due Date. Indicates the date by which the progress claim contact must submit their progress claim to the contractor.  See Add Progress Claim Contacts to a Purchase Order or Subcontract.
       Note
      • To create a new subcontractor progress claim after the 'Due Date' passes, your Procore user account must be granted 'Admin' permissions on the Commitments tool. 
      • After the due date passes, an Progress Claim Contact can no longer create a new subcontractor progress claim. However, you may edit an existing subcontractor progress claim and submit that progress claim for payment if the progress claim is in the 'Draft' or 'Revise & Resubmit' status. For details, see Submit a New Progress Claim as an Progress Claim Contact.
  4. Select Open or Closed from the Status list. 
    Note: Only one (1) billing period can be assigned the status of 'Open' at any given time. 
  5. Click Done or click out of the field to save your changes. 

    billing-periods-edit.png
     Tip

    After creating a billing period, choose one of these options to create an progress claim:

     

 

If you would like to learn more about Procore’s invoice management software and how it can help your business, please visit our construction invoice management software product page here.
  • Was this article helpful?