Create a Potential Variation from an RFI

Objective

To create a potential variation from an RFI in the project's RFIs tool. 

Things to Consider

• Required User Permission:
  • 'Admin' permission on the project's RFIs tool.
• Requirements:
  • The RFI must be created on the project. See Create an RFI.
  • The project's head contract must be in the 'Approved' status. Approve a Head Contract.
  • The Head Contract tool must also be configured with the two (2) or three (3) tier variation setting. See Configure the Number of Head Contract Variation Tiers.
  • The Change Events tool has NOT been added to the Project Tools menu. 
• Limitations:
  • You will NOT use the steps below if your company's Procore Administrator has enabled  Change Events in the Company Admin tool and added it to the Project Tools menu. Instead, your configured workflow requires you to follow these steps: Create a Change Event from an RFI

Steps

1. Navigate to the project's RFIs tool.
2. Select the RFI from which you want to create the potential variation.
3. Click Create Potential VAR.
   Notes:
   • The Create Potential VAR button is only visible and available when the prerequisites above have been satisfied.
   • The RFIs information is used to populate the fields in the potential variation. 
4. Add or edit information as needed.
5. Enter a description.
6. Add an existing variation request, create a new variation request or do not attach a variation request.
7. Add a change reason, who the request was received from, if there is a program impact, location, who a reference is and any attachments. You can change the site change, paid in full and void options now or later.
8. Click Create to save the PV without sending an email to members of the distribution list. Click Create and Email to save the PV and send an email to members of the RFI distribution list.

See Also

• Create an RFI
• Approve a Head Contract