Create Visitor Entries

Objective

To create Visitor entries in the project's Site Diary tool.

Background

Things to Consider

• Required User Permissions:
  • To create entries:
    • 'Standard' or 'Admin' level permissions on the project's Site Diary tool.
  • To create pending entries as a collaborator:
    • 'Read Only' or 'Standard' level permissions to the Site Diary tool with the 'Collaborator Entry Only' granular permission enabled on your permission template. See Create Site Diary Entries as a Collaborator.
• Additional Information:
  • You can create custom fields for the Visitors register on the project's Site Diary tool. See Create New Custom Fields.
  • If you are a collaborator for a project-specific conditions apply. See Create Site Diary Entries as a Collaborator. 

Steps

1. Navigate to the project's Site Diary tool.
2. Scroll to the Visitors section.
3. Enter the following information:

   • #: This uneditable field counts the number of entries in a section (e.g. the first entry created will be # 1, and the second entry will be # 2).

   • Visitor: Enter the visitor's name from the drop-down menu or enter a new name to add it to the entry. Names added directly to the visitor field are not added to the Directory. Selectable visitors must be added to the Directory tool to appear in the drop-down menu. See Add a Person to the Project Directory.

   • Start: Enter the starting time by selecting the hours and minutes from the drop-down menus.

   • End: Enter the ending time by selecting the hours and minutes from the drop-down menus.

   • Comments: Enter any comments that may help clarify the entry.

4. Click Create.

Next Step