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Create Timecard Entries

 

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Objective

To create timecard entries in the project's Daily Log tool.

Background

The Timecards section is used to track the hours of internal workers and employees, as well as whether or not those hours are billable. Data from this section carries over to the company's Timecard tool to show all Timecard entries for all projects within the company.
Note: If your account uses the Timesheets tool, data from the project's Timesheets tool automatically populates in the Timecards section of the project's Site Diary. 

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' level permissions on the project's Daily Log tool.
      AND
    • You must be marked as an employee of your company. See How do I add someone as an employee of my company?
      Note: Users assigned 'Standard' level permissions can only create timecard entries for themselves.
  • Additional Information:
    • If your account uses the Timesheets tool, entries should NOT be created in the Site Diary tool's Timecards section. Data from the project's Timesheets tool automatically populates in the Timecards section of the project's Site Diary. 
    • If your project is also using Procore's Project Financials tools, you can set up a budget view that uses data entered in a timecard to update your project's budget. To learn more, see Add a Budget View for Real-Time Labor Costing.
  • Limitations:

Steps

  1. Navigate to the project's Site Diary tool.
  2. Scroll to the Timecards section.
  3. Enter the following information:
    • Employee : Select the employee for whom you are entering the timecard entry. This person must be in the project's Directory and marked as an employee of the company that owns the account. See How do I add someone as an employee of my company?

    • Cost Code : Select from the drop-down menu the cost code associated with the entry.

    • Type : Select the type of pay from the drop-down menu.

    • Billable?: Mark the tickbox in this field if the hours are billable.

    • Hours: Enter in the total number of hours the resource was on sight.

    • Comments: Enter any comments that may help clarify the entry.

  4. Click Create.

Next Step

 

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