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Procore

Site Diary

The Site Diary tool is designed to provide members of your project team with a central location for viewing, tracking, and emailing updates about daily project activities.

  • View the site diary for a specific day or for a particular date range
  • Review current weather conditions from the Dark Sky service or from a compatible weather station installed on the worksite
  • Arrange the layout of the Site Diary page and add entries or create entries based on the previous day
  • Forward logs to contacts named in the Project level Directory

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Web

Configure Site Diary Settings
 
Configure Site Diary Settings - Specialty Contractor
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 
Add Site Diary Entries (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

View Site Diary Reports - Specialty Contractor
 

Configure Site Diary

 

Speciality Contractor as a Client - View Site Diary Reports

 

Site Diary Reports

 

Subcontractor - Add a Site Diary Item (Mobile)

 

Site Worker - Add Site Diary Entries (Mobile)

 

Speciality Contractor as a Client - Configure the Site Diary Tool

 

Speciality Contractor as a Client - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Add Site Diary Entries

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Configure the Site Diary Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - View Site Diary Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site manager - Site Diary (Web)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site manager - Site Diary (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Diary Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Site Diary

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site Diary Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Site Worker - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Site Diary Settings
 
Configure Site Diary Settings - Specialty Contractor
 
Add Site Diary Entries
 
View Site Diary Reports
 

Mobile

Add Site Diary Entries (Mobile)
 
Add Site Diary Entries (Mobile) - Field Worker
 
Add Site Diary Entries (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

View Site Diary Reports - Specialty Contractor
 

Configure Site Diary

 

Speciality Contractor as a Client - View Site Diary Reports

 

Site Diary Reports

 

Subcontractor - Add a Site Diary Item (Mobile)

 

Site Worker - Add Site Diary Entries (Mobile)

 

Speciality Contractor as a Client - Configure the Site Diary Tool

 

Speciality Contractor as a Client - Add Site Diary Entries (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Add Site Diary Entries

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Configure the Site Diary Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - View Site Diary Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site manager - Site Diary (Web)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site manager - Site Diary (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Site Diary

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png: Indicates an action supported in Procore's iOS and/or Android mobile application.

icon-mindtouch-table-check.png+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.

Task None Read Only Standard Admin
Add a Related Item to a Site Diary Entry       icon-mindtouch-table-check.png
Create Accident Register Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Call Register Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Daily Construction Report Register Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Site Diary Entries as a Collaborator    icon-mindtouch-table-check.png+6 icon-mindtouch-table-check.png+6  
Create Delay Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Delivery Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Skip Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Equipment Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Inspection Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Working hours Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+  icon-mindtouch-table-check.png  icon-mindtouch-table-check.png 
Create Note Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Observed Weather Entries icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Create Plan Revision Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Productivity Entries     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Quantity Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Safety Violation Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Programmed Work Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Timecard Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Visitor Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Waste Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Approve Collaborator-submitted Site Diary Entries       icon-mindtouch-table-check.png
Change the Date to Enter Information for a Previous Day icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Site Diary       icon-mindtouch-table-check.png
Copy a Site Diary  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Delete a Site Diary Item     icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png
Delete Related Items from Site Diary Entries       icon-mindtouch-table-check.png
Edit a Site Diary Item icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 3 icon-mindtouch-table-check.png 2, 3 icon-mindtouch-table-check.png
Email a Site Diary  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export a Site Diary as PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Mark a Site Diary as Complete  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Search Site Diary Reports icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Site Diary Items icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 4 icon-mindtouch-table-check.png 4 icon-mindtouch-table-check.png
View Change History Register      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Site Diary Notes Report   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Site Diaries in the Calendar View  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 5 icon-mindtouch-table-check.png 5 icon-mindtouch-table-check.png

Users with 'Standard' permissions who are granted the ‘Standard Users Can Edit and Delete Own Entries’ granular permission can edit or delete their own entries for days that have not been marked as complete.

Users with 'Read Only' or 'Standard' permissions who are granted the 'Collaborator Entry Only' granular permission can edit their own entries until they are approved.

By default, users with 'Read Only' or 'Standard' permissions who are granted the ‘Collaborator Entry Only’ granular permission can only view logs that they created. If these users also have 'View entries associated to users within the same company' granular permission, they can additionally see entries from other users at their same company.

The Calendar View is not visible to users with the ‘Collaborator Entry Only’ granular permission enabled on their permission template.

The granular permission for 'Collaborator Entry Only' has to be on a global template before the option is available in the Site Diary configuration settings.
 

Below are the notable changes to the project's Site Diary tool. 

Recent Changes

New Granular Permission for Collaborators (17/10/2023)

Procore has added a new granular permission for the Site Diary tool that allows collaborators to see site diary entries made by other collaborators at their same company. Learn more by reading the announcement or see What granular permissions are available for the project's Site Diary tool?