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Create Automatic Billing Periods in the Progress Billings Tool

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 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for head contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      Head Contractors

      English (United States) - Default

      Owners

      English (Owner Terminology V2)

      Subcontractors

      English (Speciality Contractor Terminology)
      Progress Claiming Progress Claiming Progress Billings
      Owner-developer Funding Owner-developer
      Owner/Client Owner/Client HC/Client
      Head Contract Variation Funding Variation Client Contract Variation
      Head Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Schedule of Values (SSOV) Contractor Schedule of Values (CSOV) Subcontractor Schedule of Values (SSOV)

Objective

To create automatic billing periods for a project's subcontractor progress claims. 

Background

A Billing Period defines the billing cycle used by a project's team and progress claim contacts on Procore's progress claims and progress billings. In addition to defining the frequency of the billing cycle (for example, monthly or weekly), a billing period also defines the billing cycle's start/end date and the due date for the progress claim or progress billing. 

Examples

Common billing periods include:

  • Monthly
    Examples of common monthly billing periods are below:
    • Starts on the 1st day of a month and ends on the 30th of the same month.
    • Starts on the 15th of one month and ends on the 14th of the following month. 
  • Weekly 
    Examples of common weekly billing periods are below:
    • Starts on Sunday of this week and ends on Saturday of this week.

Things to Consider

  • Required User Permissions
    Additional Information: 
    • When you create a new billing period Procore automatically sets:
      • The new billing period's status to Open.
      • The previous billing period's status to Closed.
      • There can only be one (1) billing period in the Open status at any given time.
    • You can only create billing periods in the Project level Invoicing tool.
      • You cannot create or manage billing periods at the Company level.
    • These Progress Claim Management features rely on billing periods:

 

Steps

  1. Navigate to the Project level Invoicing tool. 
  2. Optional: Click the Billing Periods tab. 
  3. Click Create Billing Period.

    start-new-billing-period.png
  4. In the 'Set Up Billing Period' prompt, the Manual tab is active by default. 
     Tip
    Tired of setting new dates every time you create a manual billing period? An progress claim administrator can configure default billing period dates to preset the dates in the From, To and Due Date fields of the 'Set Up Billing Period' prompt. See Configure Settings: Invoicing. If you don't complete this configuration, no preset dates show. Instead, you will see: mm/dd/yyyy
    set-up-billing-period-manual.png
  5. In the Manual tab, accept the default billing period date or choose another date to: 
    • From. Set the start date for the new billing period.
       Note
      When creating a progress claim when this billing period is Open, the 'From' date automatically populates the 'Period Start' field on the new progress claim.
    • To. Set the end date for the new billing period.
       Note
      When creating a progress claim when this billing period is Open, the 'To' date automatically populates the 'Period End' field on the new progress claim.
    • Due Date. Set the due date for new progress claim submissions during the new billing period.
       Notes
      • When creating a progress claim when this billing period is Open, the date in the 'Due Date' field populates the 'Period Start' field on the new progress claim.
      • Once the 'Due Date' passes for an Open billing period, be aware that:
        • Progress Claim contacts can no longer create or submit a progress claim. In addition, progress claim contacts can only edit a subcontractor progress claim if a progress claim administrator places it into the Draft or Revise & Resubmit status. 
        • Only progress claim administrators retain the ability to Create a Subcontractor Progress Claim. 
  6. Click Create.
    Procore creates the new billing period and sets its status to Open. Procore also automatically sets the previous billing period to Closed.