Create Automatic Billing Periods in the Progress Billings Tool
- Last updated
- Save as PDF
For Procore Customers in the United States
When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options.
- To learn the differences: Show/Hide
-
This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for head contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options.
Head Contractors
English (United States) - Default
Owners
English (Owner Terminology V2)
Subcontractors
English (Speciality Contractor Terminology)
Progress Claiming Progress Claiming Progress Billings Owner-developer Funding Owner-developer Owner/Client Owner/Client HC/Client Head Contract Variation Funding Variation Client Contract Variation Head Contracts Funding Client Contracts Revenue Funding Revenue Subcontract Contract Subcontract Subcontractor Contractor Subcontractor Subcontractor Schedule of Values (SSOV) Contractor Schedule of Values (CSOV) Subcontractor Schedule of Values (SSOV)
-
Objective
To create automatic billing periods for a project's subcontractor progress claims.
Background
A Billing Period defines the billing cycle used by a project's team and progress claim contacts on Procore's progress claims and progress billings. In addition to defining the frequency of the billing cycle (for example, monthly or weekly), a billing period also defines the billing cycle's start/end date and the due date for the progress claim or progress billing.
Examples
Common billing periods include:
- Monthly
Examples of common monthly billing periods are below:- Starts on the 1st day of a month and ends on the 30th of the same month.
- Starts on the 15th of one month and ends on the 14th of the following month.
- Weekly
Examples of common weekly billing periods are below:- Starts on Sunday of this week and ends on Saturday of this week.
Things to Consider
- Required User Permissions
-
- When you create a new billing period Procore automatically sets:
- The new billing period's status to Open.
- The previous billing period's status to Closed.
- There can only be one (1) billing period in the Open status at any given time.
- You can only create billing periods in the Project level Invoicing tool.
- You cannot create or manage billing periods at the Company level.
- These Progress Claim Management features rely on billing periods:
- To create a new progress claim, a Procore project must have one (1) Open billing period. See Create a Subcontractor Progress Claim.
- To compile subcontractor progress claim backups, keep all previously progress claimd billing periods in the 'Billing Periods' table in the Closed status. Compile Subcontractor Progress Claim Backups with the Invoicing Tool. Never delete a billing period after it's linked to a progress claim. See Edit Billing Periods.
- To automatically complete amounts on head contract progress claim with data from other Procore tools, billing periods and dates on supported financial items must match the billing period dates on the progress claim. See How does Procore automatically complete amounts on an upstream progress claim?
- When you create a new billing period Procore automatically sets:
Steps
- Navigate to the Project level Invoicing tool.
- Optional: Click the Billing Periods tab.
- Click Create Billing Period.
- In the 'Set Up Billing Period' prompt, the Manual tab is active by default.
Tip
Tired of setting new dates every time you create a manual billing period? An progress claim administrator can configure default billing period dates to preset the dates in the From, To and Due Date fields of the 'Set Up Billing Period' prompt. See Configure Settings: Invoicing. If you don't complete this configuration, no preset dates show. Instead, you will see: mm/dd/yyyy - In the Manual tab, accept the default billing period date or choose another date to:
- From. Set the start date for the new billing period.
Note
When creating a progress claim when this billing period is Open, the 'From' date automatically populates the 'Period Start' field on the new progress claim. - To. Set the end date for the new billing period.
Note
When creating a progress claim when this billing period is Open, the 'To' date automatically populates the 'Period End' field on the new progress claim. - Due Date. Set the due date for new progress claim submissions during the new billing period.
Notes
- When creating a progress claim when this billing period is Open, the date in the 'Due Date' field populates the 'Period Start' field on the new progress claim.
- Once the 'Due Date' passes for an Open billing period, be aware that:
- Progress Claim contacts can no longer create or submit a progress claim. In addition, progress claim contacts can only edit a subcontractor progress claim if a progress claim administrator places it into the Draft or Revise & Resubmit status.
- Only progress claim administrators retain the ability to Create a Subcontractor Progress Claim.
- From. Set the start date for the new billing period.
- Click Create.
Procore creates the new billing period and sets its status to Open. Procore also automatically sets the previous billing period to Closed.