Send Weekly Project and Resource Program Emails

Objective

To send Project and Resource program emails to your project and site team.

Things to Consider

• Required User Permissions:
  • 'Admin' permissions on the project's Program tool.
    Note: To view or edit information on the Permissions Table page for the Program tool, 'Admin' permission to the project's Directory tool is also required.

Steps

1. Navigate to the project's Program tool.
2. Click the Configure Settings  icon.
3. Click Email Settings.
4. Choose from these options:
   • To send the Weekly Project Program:
     1. Mark the Enable Weekly tickbox to send weekly emails to specified users showing all upcoming tasks on the project program. 
     2. Next to Settings, set when the emails will be sent and how many weeks will show in the email.
     3. When you're done setting this information, navigate to the Permissions Table page.
     4. Select which users will receive emails by checking the box in the Weekly Project Email column. 
     5. If you would like to send a weekly project program immediately, follow the steps below.
        1. Navigate back to the Email Settings page.
        2. Click Send Project Program Now.
   • To send the Weekly Resource Program:
     1. Mark the tickbox next to Enable Weekly to send weekly emails to specified users showing all upcoming tasks on the project program. 
     2. Next to Settings, set when the emails will be sent and how many weeks will show in the email.
     3. When you're done setting this information, navigate to the Permissions Table page.
     4. Select which users will receive emails by checking the box in the Weekly Resource Email column. 
     5. If you would like to send a weekly resource Program immediately, follow the steps below.
        1. Navigate back to the Email Settings page.
        2. Click Send Resource Program Now.
5. Click Update to save changes.

See Also

• View a Project Program
• Disable Weekly Project and Resource Program Emails