Skip to main content
Procore Support (en-au)

Add Employees to a Timesheet

Also available on  ios-gray-icon.jpg android-gray-icon.jpg  


To add employees to a timesheet using the Project level Timesheets tool. 


The Timesheets tool lets you add employees, workers and site teams to a daily timesheet. This allows your team to create timecard entries for your employees. Before you can add employees to a timesheet, they must be added as employees in the Project Directory. Then you can use the steps below to add your employees to a timesheet. 

Things to Consider

  • Required User Permissions:
    • To edit any timecard entry when it's in the 'Pending' or 'Reviewed' status, 'Admin' level permissions on the project's Timesheets tool. You can also switch a timecard entry's status between 'Pending', 'Reviewed', and 'Approved' as needed. 
    • To edit any timecard entry when it's in the 'Pending' status, 'Read Only' or 'Standard' level permissions with the Review & Edit Timesheets granular permission enabled on your permissions template. You can also switch between the 'Pending' and 'Reviewed' status. 
    • To edit a timecard entry you created when it's in the 'Pending' status, 'Standard' level permissions on the project's Timesheets tool. You cannot change the status from 'Pending.'
  • Important:
    • When you edit a signed timesheet, Procore removes the signature. The employee must sign it again. See Sign a Timesheet (Android) and Sign a Timesheet (iOS).
    • Zero (0) hour entries are supported. This provides your team with the flexibility it needs to enter time off and per diem. 
  • Additional Information:




  1. Navigate to the project's Timesheets tool. 
  2. Locate the timesheet to modify. Then click the vertical ellipsis  icon-ellipsis-options-menu.png  on the top-right of the timesheet and choose Add Employees from the drop-down menu. 
  3. in the left pane of the 'Add Employees' window, highlight 'All Employees'. 
  4. In the centre pane, choose from these options:
    • To add all of the employees listed, click Select All.
    • To add specific employees, mark the checkbox(es) next to the site team members you want to add to the timesheet.
      add-employees-to-site team-timesheet.png
  5. Click Add.
    This adds the selected employees to the timesheet. You can continue editing the timesheet. 

Next Step

See Also