Tasks

The Project level Tasks tool allows you to track and manage action items throughout the lifespan of the project.

Assign project tasks with due dates to project users
Add a comment and change the status of project tasks
Integrates with the assignee's My Open Items on the project's Home page and company's Portfolio tool

Popular Tutorials (view all)

Top FAQ (view all)

Quick Links

Add a Task

Resolve a Task - Subcontractor as Collaborator

View a Task - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add a Task (Mobile)

Subcontractor - Resolve a Task

Subcontractor - View a Task

Site Worker - Create a Task (Mobile)

Configure Tasks Settings

Owner - Add a Task

Speciality Contractor as Client - Add a Task

Owner - Configure Tasks Settings

Add a Task

Resolve a Task - Subcontractor as Collaborator

View a Task - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add a Task (Mobile)

Subcontractor - Resolve a Task

Subcontractor - View a Task

Site Worker - Create a Task (Mobile)

Configure Tasks Settings

Owner - Add a Task

Speciality Contractor as Client - Add a Task

Owner - Configure Tasks Settings

Tasks

The following table highlights which user permissions are required to perform the described user action.

- Denotes an action supported in Procore's iOS and/or Android mobile application.

Task	None	Read Only	Standard	Admin
Add a Comment to a Task			¹
Add a Task			²
Change the Status of a Task
Configure Advanced Settings: Tasks
Delete a Task
Edit a Task
Export a Project's Task List
Search for and Filter Project Tasks
View a Task

¹Users with 'Standard' level permissions can add comments to tasks they have created or when they have been designated as the task's assignee.

²Users with 'Standard' level permissions can only assign tasks to users with 'Admin' level permissions to the Tasks tool.

Below are the notable changes to the project's Tasks tool.

Recent Changes

email notifications for the tasks tool (02/24/2025)

The Tasks tool now supports email notifications for core events. Users can now configure notifications for events such as task creation, status updates, and comments.

Distribution List for Tasks (12/12/2024)

The Tasks tool now supports the Distribution List function found across many Procore tools. A default distribution list can also be configured. See Configure Advanced Settings: Tasks and Add a Task for details.

Edit Tasks In Bulk (12/12/2024)

The Tasks tool now supports bulk editing, enabling multiple tasks to be updated simultaneously. This enhancement streamlines task management, allowing quick adjustments across tasks to keep projects on track. See Edit a Task for details.

Assign Tasks to Multiple Users (11/09/2024)

The Tasks tool now allows multiple users to be listed in the Assignee field for a Task. This provides more flexibility in how users collaborate on Task items to ensure items are completed on time.

MODERNISED Tasks Experience (11/07/2024)

Procore has released several design and performance updates to the Tasks tool. These updates provide users with a more consistent and optimised experience when searching, navigating and creating Tasks, as well as when updating settings, making comments or changing the status of a task.