Budget

The Budget tool allows you to build and manage a comprehensive budget throughout a project's lifecycle. By eliminating the need for double-entry of contract modifications and variation values into complex spreadsheets, you'll have greater insight into how seen and unforeseen changes impact the bottom line. Take control over complicated project factors when evaluating and forecasting your project's completion costs.

  • Import an existing budget or build a comprehensive project budget that can be exported to the Microsoft Excel or PDF formats
  • Review financial performance for a single project or across multiple projects
  • Share the status of your budget with your team so they can make informed decisions in the field
  • Generate detailed budget reports showing budget modification, buyout summaries, line item details, and more

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Configuration Tasks
ERP Integrations
 Tip

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Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Specialty Contractor
 
Add New Line Items to a Budget - Head Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Specialty Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Specialty Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections and Reports
 
Budget Forecasts, Projections, and Reports - Specialty Contractor
 
Variation Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Speciality contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

Head Contractor - Navigate the Forecasting Tab

 

Speciality Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Speciality contractor as a Client - Create a Direct Cost

 

Speciality contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Speciality contractor as a Client - Budget Forecasts, Projections and Reports

 

Speciality contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Speciality contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Budget Forecasts, Projections and Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Head Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add New Line Items to a Budget

 
 
Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Specialty Contractor
 
Add New Line Items to a Budget - Head Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Specialty Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Specialty Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections and Reports
 
Budget Forecasts, Projections, and Reports - Specialty Contractor
 
Variation Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Speciality contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

Head Contractor - Navigate the Forecasting Tab

 

Speciality Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Speciality contractor as a Client - Create a Direct Cost

 

Speciality contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Speciality contractor as a Client - Budget Forecasts, Projections and Reports

 

Speciality contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Speciality contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Budget Forecasts, Projections and Reports

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Budget

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-check.png+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.

erp-integration.png : Indicates your company's Procore account must be configured to work with an integrated ERP system

Task None Read Only Standard Admin
Add a Budget Line Item   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add Budgeted Production Quantities to a Project's Budget       icon-mindtouch-table-check.png
Add the Columns for the 'Budget Changes' Feature to a Budget View This task must be completed in the Company's Admin tool.
Add a Goods & Services Tax (GST) to a Budget 1       icon-mindtouch-table-check.png
Add a Partial Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Apply Advanced Forecasting Curves       icon-mindtouch-table-check.png
Apply the View, Snapshot, Group and Filter Options on a Budget View   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Approve Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure Settings: Budget       icon-mindtouch-table-check.png

Legacy  Create a Budget Modification

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Budget Snapshot     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Custom Budget Report 2       icon-mindtouch-table-check.png
Create a Custom Financial Line Items Report to Compare Budget Snapshots This task must be completed in the Reports tool.
Delete a Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Budget     icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Export a Budget to an Integrated ERP System icon_CL_ERP_Integrations_w50.png       icon-mindtouch-table-check.png
Export Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Import Installed Production Quantities for the Labour Productivity Cost Budget View       icon-mindtouch-table-check.png
Lock a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Read a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Retrieve a Budget from ERP Integrations Before Acceptance tool-icon_erp-integrations_web-company-level.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set up a Budget in a New Procore Project     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a Budget to ERP Integrations for Accounting Acceptance icon_CL_ERP_Integrations_w50.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set Up a Budget View for Custom Reporting This task must be completed in the Company Admin tool.
Set Up a New Budget View This task must be completed in the Company Admin tool.
Set Up a New Forecasting View This task must be completed in the Company Admin tool. 
Unlock a Budget       icon-mindtouch-table-check.png
Unlock a Budget with Budget Modifications       icon-mindtouch-table-check.png
Use the 'Forecast to Complete' Feature     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Change Detail for a Budget Line Item   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Reports  3   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter the Change History of the Budget       icon-mindtouch-table-check.png
Void Budget Changes     icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 This task also requires 'Admin' permissions on the project's Client Contracts, Funding or Head Contracts tool. 

2 Also requires 'Admin' permissions on the Company level Reports tool.

3 The Reports tool must be an active Project Tool. See Add and Remove Project Tools

Below are the notable changes to the project's Budget tool.

Recent Changes

View Labour Productivity Tracking with Flexible Work Breakdown Structure (17/06/2024)

You can leverage flexible Work Breakdown Structure (WBS) when budgeting the resource hours and associated cost as well as a production plan based on units to install for production quantities. Flexible WBS allows your team to budget, track time and units installed in Timesheets and report at the right level of granularity, for an enhanced real time labour productivity cost Budget View. See Field Productivity and Project Financials: Setup Guide.

New Configuration Setting for Automatic Change Event Creation (13/05/2024)

A configuration setting has been added to the Budget tool that will allow users the choice to turn off the automatic creation of new change events when budget changes are required to have change event association. When the new setting is turned on, budget change adjustments without a manually selected change event line item association will trigger the automatic creation of a new change event when saved. When it is turned off, budget changes cannot be saved without associating a change event line item to each adjustment.