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About Subcontractor Progress Claims

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 For Procore Customers in the United States

flag-us.png  When your company applies the 'Owners English' or 'Specialty Contractors English' point-of-view dictionary, you'll see different tool names and term changes in the user interface. Learn how to apply the dictionary options. 

  • To learn the differences: Show/Hide      

    • This table shows the differences in tool names (bold) and terms across the point-of-view dictionaries for Project Financials. These dictionaries are available in US English only. The default dictionary is designed for head contractors, which means that you will need to work with your Procore Administrator at your company and your Procore point of contact to access the other dictionary options. 

      Head Contractors

      English (United States) - Default

      Owners

      English (Owner Terminology V2)

      Subcontractors

      English (Speciality Contractor Terminology)
      Progress Claiming Progress Claiming Progress Billings
      Owner-developer Funding Owner-developer
      Owner/Client Owner/Client HC/Client
      Head Contract Variation Funding Variation Client Contract Variation
      Head Contracts Funding Client Contracts
      Revenue Funding Revenue
      Subcontract Contract Subcontract
      Subcontractor Contractor Subcontractor
      Subcontractor Schedule of Values (SSOV) Contractor Schedule of Values (CSOV) Subcontractor Schedule of Values (SSOV)

Objective

To provide Procore users with information about subcontractor progress claims in Procore. 

Background

In Procore, a subcontractor progress claim originates in the Project Commitments tool. Before you can create a progress claim, your project team must create a commitment for the project, establish a billing period and decide which internal users and/or external collaborators will be granted permission to submit new progress claims.

 Tip
A Subcontractor Progress Claim is a request for payment submitted by a business or individual who has entered into a binding agreement with another contracting party. In Procore, a subcontractor progress claim is an equivalent term for a payable progress claim.

Prerequisites

Workflow

This diagram summarises subcontractor progress claim creation.

Steps

Create Your Subcontractor Progress Claims in Procore

The steps for creating subcontractor progress claims in Procore include:

Step Description Learn More
Decide who will have permission to submit a progress claim You have these choices:

1. Grant progress claim submission rights to downstream collaborators. In Procore, these users are called progress claim contacts. 

2. Gather paper or digital progress claims from collaborators and grant progress claim submission rights to your team. In Procore, these users are your progress claim administrators. 

 Considerations
Optional. Decide if you want to collect signatures with DocuSign® There are two (2) ways to collect signatures on commitments and progress claims: DocuSign®
Configure the Progress Claim Management tools Configure the invoicing settings in the Commitments and Invoicing tools. See Configure Settings: Commitments and Configure Settings: Invoicing. Commitments and Invoicing
Establish a billing period Create a billing period and place it in the Open status. A billing period defines the start, end, and due date for submitting a progress claim. Manage Billing Periods
Create a commitment Subcontractor progress claims originate from commitments. You can create multiple commitments for your collaborators in a Procore project. A commitment must be in the 'Approved' status before you can create a progress claim.  Create a Commitment
Optional: Grant progress claim submission rights to downstream collaborators Optional: An progress claim administrator can grant progress claim submission rights to downstream collaborators.   Add Progress Claim Contacts to a Purchase Order or Subcontract
Configure the 'Advanced Settings' tab on the commitment  For best results, configure the advanced settings before you add line items to the SOV and before you create progress claims for the commitment.  Edit the Advanced Settings Tab on a Commitment
Create progress claims and submit them before the Open billing period's 'Due Date' Learn the options for creating progress claims with the Commitments tool. Only progress claim administrators or progress claim contacts on a commitment can create subcontractor progress claims.  Create a Subcontractor Progress Claim
Review submitted progress claims Once submitted, an progress claim administrator can review each line item on the progress claim's Schedule of Values to approve or reject it.  Review a Subcontractor Progress Claim as a Progress Claim Administrator
Revise and resubmit progress claims If an progress claim administrator rejects one (1) or more progress claim line items, users can make fixes and corrections until all the line items on the progress claim's Schedule of Values are Approved.  Revise & Resubmit a Subcontractor Progress Claim as a Progress Claim Contact
Optional. Complete the signature process in DocuSign® Once Approved, you can optionally complete the signature process in DocuSign®. Complete Subcontractor Progress Claims with DocuSign®
Optional: Sync progress claims with an integrated ERP system You'll need to determine if your ERP connector supports subcontractor progress claims. ERP Integrations