Site Diary

The Site Diary tool is designed to provide members of your project team with a central location for viewing, tracking, and emailing updates about daily project activities.

View the site diary for a specific day or for a particular date range
Review current weather conditions from the Dark Sky service or from a compatible weather station installed on the worksite
Arrange the layout of the Site Diary page and add entries or create entries based on the previous day
Forward logs to contacts named in the Project level Directory

Popular Tutorials (view all)

Top FAQ (view all)

Quick Links

Web
iOS
Android

Web

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

Add Daily Log Entries (Android) - Field Worker

Add Daily Log Entries (Mobile) - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log Settings

Configure Daily Log Settings - Specialty Contractor

View Daily Log Reports - Specialty Contractor

Configure Daily Log

Specialty Contractor as a Client - View Daily Log Reports

Daily Log Reports

Subcontractor - Add a Daily Log Item (Mobile)

Field Worker - Add Daily Log Entries (Mobile)

Specialty Contractor as a Client - Configure the Daily Log Tool

Specialty Contractor as a Client - Add Daily Log Entries (Mobile)

Owner - Add Daily Log Entries

Owner - Configure the Daily Log Tool

Owner - View Daily Log Reports

Superintendent - Daily Log (Web)

Superintendent - Daily Log (Mobile)

Web

Configure Daily Log Settings

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

OUTDATED VIDEOS - Removed from Support Site and Certifications

Daily Log Reports

Field Worker - Add Daily Log Entries (Mobile)

Web

Configure Daily Log Settings

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log

Daily Log Reports

Field Worker - Add Daily Log Entries (Mobile)

Web

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

Add Daily Log Entries (Android) - Field Worker

Add Daily Log Entries (Mobile) - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log Settings

Configure Daily Log Settings - Specialty Contractor

View Daily Log Reports - Specialty Contractor

Configure Daily Log

Specialty Contractor as a Client - View Daily Log Reports

Daily Log Reports

Subcontractor - Add a Daily Log Item (Mobile)

Field Worker - Add Daily Log Entries (Mobile)

Specialty Contractor as a Client - Configure the Daily Log Tool

Specialty Contractor as a Client - Add Daily Log Entries (Mobile)

Owner - Add Daily Log Entries

Owner - Configure the Daily Log Tool

Owner - View Daily Log Reports

Superintendent - Daily Log (Web)

Superintendent - Daily Log (Mobile)

Site Diary

Important

Permissions

What granular permissions are available for the project's Site Diary tool?

Site Diary Tutorials Action	Read Only	Standard	Notes
Add a Photo to a Site Diary Entry so that it Populates in the Photos Tool Web			Users must also have 'Read Only' level permissions to the Photos tool to take this action. Users with 'Admin' level permissions can view photos marked as 'private'.
Add a Related Item to a Site Diary Entry Web
Approve Any Site Diary Entry Created by Collaborators Web\| iOS\| Android
Approve Copied Site Diary Entries Created by Collaborators Web\| iOS\| Android
Configure Advanced Settings: Site Diary Web
Copy a Site Diary Web\| iOS\| Android	Copy Log	Copy Log	Users with 'Collaborator Entry Only' cannot copy entries. The 'Collaborator Entry Only' checkbox must be cleared.
Create a Site Diary Entry from the Calendar View
Create a New Location for an Entry Web\| iOS\| Android			The 'Only allow locations to be created in the Location Manager' setting must be disabled in the Locations settings of the project's Admin tool.
Create a Project-Only Equipment Web			Users must also have one of the following permissions to the project's Equipment tool: 'Read Only' with the 'Create Project-Only Equipment' granular permission. 'Standard' or 'Admin'
Create Accident Register Entries Web\| iOS\| Android
Create Accident Register Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Phone Call Entries Web\| iOS\| Android
Create Phone Call Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Daily Construction Report Register Entries Web\| iOS\| Android
Create Daily Construction Report Register Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Site Diary Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Delay Entries Web\| iOS\| Android
Create Delay Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Delivery Entries Web\| iOS\| Android
Create Delivery Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Skip Entries Web\| iOS\| Android
Create Skip Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Equipment Entries Web\| iOS\| Android
Create Equipment Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Inspection Entries Web\| iOS\| Android
Create Inspection Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Working hours Entries Web\| iOS\| Android
Create Working hours Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Note Entries Web\| iOS\| Android
Create Note Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Observed Weather Entries Web\| iOS\| Android
Create Plan Revision Entries Web\| iOS\| Android
Create Plan Revision Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Productivity Entries Web\| iOS\| Android
Create Productivity Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Quantity Entries Web\| iOS\| Android
Create Quantity Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Safety Violation Entries Web\| iOS\| Android
Create Safety Violation Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Programmed Work Entries Web\| iOS\| Android
Create Programmed Work Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Timecard Entries for Any User Web\| iOS\| Android
Create Timecard Entries for Yourself Web\| iOS\| Android			You must also be marked as an employee of your company.
Create Visitor Entries Web\| iOS\| Android
Create Pending Visitor Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only
Create Waste Entries Web\| iOS\| Android
Create Pending Waste Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Delete Any Site Diary Item Web\| iOS\| Android			Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Bulk Delete Site Diary Entries Web		Standard Users Can Edit and Delete Own Entries	Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Delete a Site Diary Item You Created Web\| iOS\| Android		Standard Users Can Edit and Delete Own Entries	Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Delete a Site Diary Item You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	Entries cannot be deleted after they are approved by a Site Diary Admin.
Delete Related Items from Site Diary Entries Web
Edit Any Site Diary Item Web\| iOS\| Android
Edit a Site Diary Item You Created Web\| iOS\| Android		Standard Users Can Edit and Delete Own Entries
Edit a Site Diary Item You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	Entries cannot be edited after they are approved by a Site Diary Admin.
Email a Site Diary Web\| iOS\| Android
Enter Logs for a Previous Day Web\| iOS\| Android
Enter Logs for a Previous Day as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only
Export a Site Diary as PDF Web
Mark a Site Diary as Complete Web\| iOS\| Android
Reject Any Site Diary Entry Created by Collaborators Web\| iOS
Reopen a Site Diary Web\| iOS\| Android
Resubmit a Site Diary Entry as a Collaborator Web	Collaborator Entry Only	Collaborator Entry Only
Search and Filter Site Diaries Web
Search and Filter Site Diary Entries You Created as a Collaborator Web	Collaborator Entry Only	Collaborator Entry Only
Upload Photos to the Site Diary from the Photos Tool Web\| iOS\| Android			Users also need 'Standard' permissions or higher on the project's Photos tool.
Upload Photos to the Site Diary from your Device Web\| iOS\| Android
View and Attach Files to a Site Diary iOS\| Android
View Approved Site Diaries Web\| iOS\| Android			This excludes the ability to view the change history register. See below for more details about the View Change History Register permission.
View Site Diaries You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
View Site Diaries Created by Users at your Company as a Collaborator Web\| iOS\| Android	Collaborator Entry Only AND View Entries Associated to Users Within the Same Company	Collaborator Entry Only AND View Entries Associated to Users Within the Same Company	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
View 'Pending' Site Diary Entries Web			'Standard' level users can only view 'Pending' Daily Construction Report and Working hours logs if they were added through the 'Missing Company' feature.
View Change History Register Web
View Site Diary Notes Report (Single Tool Report) Web			Users also need 'Read Only' level permissions or higher on the project's 360 Reporting tool.
View Site Diaries in the Calendar View Web\| iOS\| Android
View Project Site Diary Insights Web	View Project Site Diary Insights	View Project Site Diary Insights

Below are the notable changes to the project's Site Diary tool.

Recent Changes

Improved Filtering Experience (08/06/2026)

Procore has improved how the Site Diary tool (web) responds to applied filters, so both data calculations and table visibility now dynamically reflect your filtered results. The tool now displays relevant results instead of showing every register type even when there are no matches. This enhancement highlights the following:

Filter-aware working hours totals: When filters are applied, working hours totals (hours and workers) now recalculate to reflect only the matching logs. This works across single-select, multi-select, and combined filters.
Contextual register type visibility: Only register type tables with matching results are displayed when filters are active. Tables with no matching data are automatically hidden until filters are cleared. If no results match any filter, a clear empty state is shown.

Previously, working hours totals always reflected the full dataset regardless of filters, and all register type tables remained visible even when irrelevant. This made it harder to trust totals, increased scrolling, and created confusion when focusing on a specific subset of data. These improvements give you a clearer, more accurate, and streamlined filtered view — especially useful for high-volume projects. See Search for and Filter the Site Diary.

ADDED THE BULK DELETE OPTION (12/05/2026)

A new bulk delete option has been added to the Site Diary tool (web). This new Delete option is available in the Bulk Actions side panel of the Site Diary tool. When you select multiple entries using the checkbox column, you can now choose Delete from the Bulk Actions panel to remove several entries at a time.
This enhancement is designed for teams managing high volumes of site diary entries (for example, 50–100+ per day), where deleting one entry at a time creates unnecessary friction. The bulk delete option streamlines cleanup of copied or erroneous logs, reducing administrative overhead, and improving workflow efficiency for General Contractors working in in high-volume log environments. See Bulk Delete Site Diary Entries.

Added Date Picker to the Calendar View (27/01/2026)

A new date picker has been added to the Calendar View page in the Site Diary tool (Web only). This enhancement allows you to quickly select specific dates, months, and years. It improves navigation, especially when accessing dates far in the past (for example, January 2025). It also enhances visibility and overall usability. The existing arrow buttons for adjacent month navigation are still available. See View Site Diaries in the Calendar View for more information.

ADDED ANCHOR NAVIGATION MENU FOR ENHANCED USABILITY (18/12/2025)

Procore has added a new anchor navigation menu to the List view in the Site Diary tool (web only). This menu allows you to quickly navigate between individual register types on the List view page without excessive scrolling. It displays all register types as clickable links (based on Project and Company settings) and remains visible on the left side of the List view page while scrolling. This enhancement also provides a cleaner and more structured interface (Web), improving overall usability. See View a Site Diary in the List View.

Customisable Site Diary Names for Consistent Terminology (23/10/2025)

Procore has introduced the customization of Site Diary names at the company level. This customization addresses the challenge of inflexible naming conventions that previously limited usability of the Site Diary tool. Using the new Custom Name column within the Site Diary settings in the Admin tool, you can rename or customise the default Site Diary names for all projects. The customization of Site Diary names enables you to:

Align with your company's unique terminology for clarity and consistency.
Tailor the Site Diary tool to your specific needs and utilise the tool more effectively.
Streamline operational workflows for your project teams.

For more information, see Customise Site Diary Names.

Improved Comments Field on site diaries (23/10/2025)

Procore has enhanced the comments field in Site Diary entries by standardizing its height and introducing dynamic resizing for easier note entry. The improved comments field allows site managers, project engineers, and admins to capture and review detailed notes more efficiently, reducing time spent on formatting and improving overall usability.

Enhanced "Go To Today" Button in Site Diary (23/09/2025)

Procore has improved the "Today" button in the Site Diary to enhance clarity and usability, allowing users to easily recognise its purpose and quickly navigate back to the current date.

Configurable and Custom Fields Available on More Register Types (18/02/2025)

The Site Diary tool now supports configurable fieldsets and custom fields on more register types. For details, see What are configurable fieldsets and which tools support them? and What are custom fields and which tools support them?

new Quick Create Option on Site Diary (18/02/2025)

With this enhancement, you can reduce time scrolling. Simply click the 'Create' button at the top of the Site Diary and select a register type. Then, the system navigates you to the section of the log you selected from the 'Create' menu. Fill out the log as needed. See Create Site Diary Items for details.

new 'Copy Log' Granular permission (16/12/2024)

Procore has introduced a new Granular Permission for the 'Copy' feature within the Site Diary, allowing Standard and Read Only users to efficiently replicate daily entries without requiring Admin level access. To learn more, see Copy a Site Diary.

Collaborator Entry added to more Site Diary Types (16/12/2024)

Support for the Collaborator Entry feature has been added to the following Site Diary Types: Programmed Work, Productivity, Phone Calls, Inspections, Safety Violations, Plan Revisions, Accidents, Quantities, Equipment, Skip, Waste, Delays. To learn more about Collaborator Entry, see Create Site Diary Entries as a Collaborator.

Modernised Settings Experience (15/10/2024)

The Site Diary tool now has a modernised, more intuitive layout and design. To learn more, see Configure Advanced Settings: Site Diary.

Improved Time Inputs in the Procore Web Application (20/06/2024)

Procore has added the ability to input time entries on logs in precise hour and minute increments in the web application. Previously, input for time entries on items could only be entered in five (5) minute increments.

New Granular Permission for Collaborators (17/10/2023)

Procore has added a new granular permission for the Site Diary tool that allows collaborators to see site diary entries made by other collaborators at their same company. Learn more by reading the announcement or see What granular permissions are available for the project's Site Diary tool?