Site Diary

The Site Diary tool is designed to provide members of your project team with a central location for viewing, tracking, and emailing updates about daily project activities.

View the site diary for a specific day or for a particular date range
Review current weather conditions from the Dark Sky service or from a compatible weather station installed on the worksite
Arrange the layout of the Site Diary page and add entries or create entries based on the previous day
Forward logs to contacts named in the Project level Directory

Popular Tutorials (view all)

Top FAQ (view all)

Quick Links

Web
iOS
Android

Web

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

Add Daily Log Entries (Android) - Field Worker

Add Daily Log Entries (Mobile) - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log Settings

Configure Daily Log Settings - Specialty Contractor

View Daily Log Reports - Specialty Contractor

Configure Daily Log

Specialty Contractor as a Client - View Daily Log Reports

Daily Log Reports

Subcontractor - Add a Daily Log Item (Mobile)

Field Worker - Add Daily Log Entries (Mobile)

Specialty Contractor as a Client - Configure the Daily Log Tool

Specialty Contractor as a Client - Add Daily Log Entries (Mobile)

Owner - Add Daily Log Entries

Owner - Configure the Daily Log Tool

Owner - View Daily Log Reports

Superintendent - Daily Log (Web)

Superintendent - Daily Log (Mobile)

Web

Configure Daily Log Settings

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

OUTDATED VIDEOS - Removed from Support Site and Certifications

Daily Log Reports

Field Worker - Add Daily Log Entries (Mobile)

Web

Configure Daily Log Settings

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log

Daily Log Reports

Field Worker - Add Daily Log Entries (Mobile)

Web

Add Daily Log Entries

View Daily Log Reports

Mobile

Add Daily Log Entries (Mobile)

Add Daily Log Entries (Mobile) - Field Worker

Add Daily Log Entries (Android) - Field Worker

Add Daily Log Entries (Mobile) - Subcontractor as Collaborator

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Daily Log Settings

Configure Daily Log Settings - Specialty Contractor

View Daily Log Reports - Specialty Contractor

Configure Daily Log

Specialty Contractor as a Client - View Daily Log Reports

Daily Log Reports

Subcontractor - Add a Daily Log Item (Mobile)

Field Worker - Add Daily Log Entries (Mobile)

Specialty Contractor as a Client - Configure the Daily Log Tool

Specialty Contractor as a Client - Add Daily Log Entries (Mobile)

Owner - Add Daily Log Entries

Owner - Configure the Daily Log Tool

Owner - View Daily Log Reports

Superintendent - Daily Log (Web)

Superintendent - Daily Log (Mobile)

Site Diary

Important

Permissions

What granular permissions are available for the project's Site Diary tool?

Site Diary Tutorials Action	Read Only	Standard	Notes
Add a Photo to a Site Diary Entry so that it Populates in the Photos Tool Web			Users must also have 'Read Only' level permissions to the Photos tool to take this action. Users with 'Admin' level permissions can view photos marked as 'private'.
Add a Related Item to a Site Diary Entry Web
Approve Any Site Diary Entry Created by Collaborators Web\| iOS\| Android
Approve Copied Site Diary Entries Created by Collaborators Web\| iOS\| Android
Attach Completed Forms to Daily Log Entries iOS\| Android			Users must also have the Standard or higher permissions on the project's Forms tool.
Configure Advanced Settings: Site Diary Web
Copy a Site Diary Web\| iOS\| Android	Copy Log	Copy Log	Users with 'Collaborator Entry Only' cannot copy entries. The 'Collaborator Entry Only' checkbox must be cleared.
Create a Site Diary Entry from the Calendar View
Create and Manage Daily Log Segments Web\| iOS\| Android
Create a New Location for an Entry Web\| iOS\| Android			The 'Only allow locations to be created in the Location Manager' setting must be disabled in the Locations settings of the project's Admin tool.
Create a Project-Only Equipment Web			Users must also have one of the following permissions to the project's Equipment tool: 'Read Only' with the 'Create Project-Only Equipment' granular permission. 'Standard' or 'Admin'
Create Accident Register Entries Web\| iOS\| Android
Create Accident Register Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Phone Call Entries Web\| iOS\| Android
Create Phone Call Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Daily Construction Report Register Entries Web\| iOS\| Android
Create Daily Construction Report Register Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Site Diary Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Delay Entries Web\| iOS\| Android
Create Delay Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Delivery Entries Web\| iOS\| Android
Create Delivery Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
Create Skip Entries Web\| iOS\| Android
Create Skip Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Equipment Entries Web\| iOS\| Android
Create Equipment Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Inspection Entries Web\| iOS\| Android
Create Inspection Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Working hours Entries Web\| iOS\| Android
Create Working hours Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Note Entries Web\| iOS\| Android
Create Note Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Observed Weather Entries Web\| iOS\| Android
Create Plan Revision Entries Web\| iOS\| Android
Create Plan Revision Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Productivity Entries Web\| iOS\| Android
Create Productivity Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Quantity Entries Web\| iOS\| Android
Create Quantity Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Safety Violation Entries Web\| iOS\| Android
Create Safety Violation Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Programmed Work Entries Web\| iOS\| Android
Create Programmed Work Entries as a Collaborator (Pending) Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Create Timecard Entries for Any User Web\| iOS\| Android
Create Timecard Entries for Yourself Web\| iOS\| Android			You must also be marked as an employee of your company.
Create Visitor Entries Web\| iOS\| Android
Create Pending Visitor Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only
Create Waste Entries Web\| iOS\| Android
Create Pending Waste Entries as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings
Delete Any Site Diary Item Web\| iOS\| Android			Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Bulk Delete Site Diary Entries Web		Standard Users Can Edit and Delete Own Entries	Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Delete a Site Diary Item You Created Web\| iOS\| Android		Standard Users Can Edit and Delete Own Entries	Entries cannot be deleted on a day that has been marked as complete. If an entry needs to be deleted, an 'Admin' user can Re-Open a Site Diary.
Delete a Site Diary Item You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	Entries cannot be deleted after they are approved by a Site Diary Admin.
Delete Related Items from Site Diary Entries Web
Edit Any Site Diary Item Web\| iOS\| Android
Edit a Site Diary Item You Created Web\| iOS\| Android		Standard Users Can Edit and Delete Own Entries
Edit a Site Diary Item You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	Entries cannot be edited after they are approved by a Site Diary Admin.
Email a Site Diary Web\| iOS\| Android
Enter Logs for a Previous Day Web\| iOS\| Android
Enter Logs for a Previous Day as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only
Export a Site Diary as PDF Web
Mark a Site Diary as Complete Web\| iOS\| Android
Reject Any Site Diary Entry Created by Collaborators Web\| iOS
Reopen a Site Diary Web\| iOS\| Android
Resubmit a Site Diary Entry as a Collaborator Web	Collaborator Entry Only	Collaborator Entry Only
Search and Filter Site Diaries Web
Search and Filter Site Diary Entries You Created as a Collaborator Web	Collaborator Entry Only	Collaborator Entry Only
Upload Photos to the Site Diary from the Photos Tool Web\| iOS\| Android			Users also need 'Standard' permissions or higher on the project's Photos tool.
Upload Photos to the Site Diary from your Device Web\| iOS\| Android
View and Attach Files to a Site Diary iOS\| Android
View Approved Site Diaries Web\| iOS\| Android			This excludes the ability to view the change history register. See below for more details about the View Change History Register permission.
View Site Diaries You Created as a Collaborator Web\| iOS\| Android	Collaborator Entry Only	Collaborator Entry Only	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
View Site Diaries Created by Users at your Company as a Collaborator Web\| iOS\| Android	Collaborator Entry Only AND View Entries Associated to Users Within the Same Company	Collaborator Entry Only AND View Entries Associated to Users Within the Same Company	The granular permission for 'Collaborator Entry Only' must be enabled in a global permissions template before the option is available in the Site Diary tool settings.
View 'Pending' Site Diary Entries Web			'Standard' level users can only view 'Pending' Daily Construction Report and Working hours logs if they were added through the 'Missing Company' feature.
View Change History Register Web
View Site Diary Notes Report (Single Tool Report) Web			Users also need 'Read Only' level permissions or higher on the project's 360 Reporting tool.
View Site Diaries in the Calendar View Web\| iOS\| Android
View Project Site Diary Insights Web	View Project Site Diary Insights	View Project Site Diary Insights

Below are the notable changes to the project's Site Diary tool.

Recent Changes

Ability to select Existing Photos from the Photos Tool (10/13/2026)

You can now select and attach existing photos directly from the Procore Photos tool to the Daily Log tool (Web). When adding images in the Photos section of the Daily Log, you have a new option to browse and select existing photos already uploaded to the project. You can filter project photos by album and select one or multiple images at once to attach directly to the log entry. This aligns the Daily Log workflow with other Procore tools (such as Punch List) that already support selecting existing photos. This enhancement removes the need to re-upload files or switch to the mobile app to share photos into the Daily Log. This speeds up the daily reporting process for field users and project managers by making all existing project photos readily accessible in one place. See Upload Photos to the Daily Log.

View Total Hours and Time Breakdown in Calendar View (10/13/2026)

You can now view an aggregated Total Hours metric directly on each day in the Daily Log calendar view (Web). When you hover over Total Hours, you can see a breakdown of total hours on the jobsite. This update provides an immediate, at-a-glance summary of total workforce hours across multiple daily log sources without needing to open individual logs. For example, you can see the breakdown of total hours for Manpower logs, Daily Construction Reports, or Timecards logs if all two or more sources exist on that day.
Previously, the calendar view only displayed Manpower hours, which under-reported workforce time for teams utilizing Timecards or DCR. This enhancement provides project managers and field teams with an accurate, unified view of daily site labor directly from the calendar view. See View Daily Logs in the Calendar View.

Supported Negative Quantities in Quantities Log (09/15/2026)

The Quantities log section in the Site Diary tool (Web) now supports negative quantity entries. Users can now log a negative quantity entry to record returns, corrections, or reductions directly. Negative values are reflected in running totals and included accurately in Quantities Register reports, helping teams maintain accurate quantity tracking without workarounds. See Create Quantity Entries.

company and location fields now available on all daily log types (08/18/2026)

New fields - Company and Location - are now available on all Site Diary types in the Site Diary tool (web and mobile). Previously, these fields were only visible on register types NOT using Custom Field Sets (CFS). With this release, these fields are are now universally supported. This enhancement offers improved filtering and reporting capabilities. Project teams can create more consistent and accurate project documentation using structured data. Key highlights of this enhancement include:

Full CFS compatibility: Company and Location fields are backfilled into existing Custom Field Sets across all log types, so no fields are hidden due to configuration.
Duplicate field detection : If a custom "Company" or "Location" field already exists in your configuration, the system automatically detects the conflict.
Auto-disable to prevent duplication: When a duplicate is found, the new Procore default field is created but disabled by default, so existing configurations aren't disrupted.
Consistent experience across all log types: Every Daily Log type now displays Company and Location fields uniformly.

Note: Company and Location fields are NOT applicable to the Timecards register type. In addition, the Company field is NOT applicable to the Photos register type. See Site Diary.

added segments (multiple logs per day) (08/18/2026)

Using the Site Diary tool (Web and mobile), you can now create and manage multiple site diaries within the same project on the same day. This enhancement introduces Segments, allowing teams to organise entries by location, phase, site team, shift, or company — so documentation reflects how work is actually performed on site. This enhancement is compatible with 360 Reporting for aggregated, project-level analysis.

You can create multiple Daily Logs per project per day, each organized as a distinct Segment. Each segment supports its own independent entries for accurate, relevant data capture. You can assign locations to individual Segments — the location is prepopulated when creating entries from that Segment. You can view daily log segments in both List View and Calendar View. Project teams can also filter log views by Segment to focus on the logs most relevant to them. For example, superintendents can focus on their log segments without distraction from other parts of the project. In addition, PDF Exports (include Segment names, organized by Segment ) and Pagination (added to the Segments settings section) capabilities are supported for this enhancement. See Create and Manage Daily Log Segments (Web), Create and Manage Daily Log Segments (iOS), and Create and Manage Daily Log Segments (Android).

email modernization (08/18/2026)

Procore has modernised email notifications for the Site Diary tool across Web, iOS, and Android in all regions. All Site Diary emails now follow a consistent new design system that notifies users of specific events—such as when a site diary is rejected, marked as complete, or when a weather delay is logged. The Site Diary email updates improves information hierarchy and increases actionability with clearer calls to action.

Project teams can quickly understand site diary updates, take clear action, and jump directly into Procore to follow up without confusion. By improving response times, teams can make faster, smarter decisions to keep projects on program. The updated email layouts are also easier to scan and interact with on any device, significantly enhancing readability and usability. See Why Do I Receive Action-Oriented Emails for Site Diaries? for more information.

added a sticky toolbar for project management (08/18/2026)

The Daily Log tool (Web) now contains a sticky toolbar that remains visible as you scroll through your entries. The date, applied filters, and selected segment stay in view at all times — so you never lose context while working through a busy log. Previously, scrolling through lengthy Site Diary entries caused the toolbar to disappear, making it difficult to track which date, filters, or segment you were viewing. You had to scroll back to the top to reorient — interrupting your workflow.
The Site Diary is one of the most frequently used tools on a worksite, and entries build up quickly. This update cuts out unnecessary navigation so Project Managers and Site managers can work faster and more intuitively. See View a Site Diary in the List View.

updated site diary company admin pages (21/07/2026)

Procore is updating the Company Admin pages for the Daily Log tool (Web) with the modernised UI experience. The Site Diary admin pages now provide a more unified user experience and improved operational efficiency.

Improved Filtering Experience (08/06/2026)

Procore has improved how the Site Diary tool (web) responds to applied filters, so both data calculations and table visibility now dynamically reflect your filtered results. The tool now displays relevant results instead of showing every register type even when there are no matches. This enhancement highlights the following:

Filter-aware working hours totals: When filters are applied, working hours totals (hours and workers) now recalculate to reflect only the matching logs. This works across single-select, multi-select, and combined filters.
Contextual register type visibility: Only register type tables with matching results are displayed when filters are active. Tables with no matching data are automatically hidden until filters are cleared. If no results match any filter, a clear empty state is shown.

Previously, working hours totals always reflected the full dataset regardless of filters, and all register type tables remained visible even when irrelevant. This made it harder to trust totals, increased scrolling, and created confusion when focusing on a specific subset of data. These improvements give you a clearer, more accurate, and streamlined filtered view — especially useful for high-volume projects. See Search for and Filter the Site Diary.

ADDED THE BULK DELETE OPTION (12/05/2026)

A new bulk delete option has been added to the Site Diary tool (web). This new Delete option is available in the Bulk Actions side panel of the Site Diary tool. When you select multiple entries using the checkbox column, you can now choose Delete from the Bulk Actions panel to remove several entries at a time.
This enhancement is designed for teams managing high volumes of site diary entries (for example, 50–100+ per day), where deleting one entry at a time creates unnecessary friction. The bulk delete option streamlines cleanup of copied or erroneous logs, reducing administrative overhead, and improving workflow efficiency for General Contractors working in in high-volume log environments. See Bulk Delete Site Diary Entries.

Added Date Picker to the Calendar View (27/01/2026)

A new date picker has been added to the Calendar View page in the Site Diary tool (Web only). This enhancement allows you to quickly select specific dates, months, and years. It improves navigation, especially when accessing dates far in the past (for example, January 2025). It also enhances visibility and overall usability. The existing arrow buttons for adjacent month navigation are still available. See View Site Diaries in the Calendar View for more information.

ADDED ANCHOR NAVIGATION MENU FOR ENHANCED USABILITY (18/12/2025)

Procore has added a new anchor navigation menu to the List view in the Site Diary tool (web only). This menu allows you to quickly navigate between individual register types on the List view page without excessive scrolling. It displays all register types as clickable links (based on Project and Company settings) and remains visible on the left side of the List view page while scrolling. This enhancement also provides a cleaner and more structured interface (Web), improving overall usability. See View a Site Diary in the List View.

Customisable Site Diary Names for Consistent Terminology (23/10/2025)

Procore has introduced the customization of Site Diary names at the company level. This customization addresses the challenge of inflexible naming conventions that previously limited usability of the Site Diary tool. Using the new Custom Name column within the Site Diary settings in the Admin tool, you can rename or customise the default Site Diary names for all projects. The customization of Site Diary names enables you to:

Align with your company's unique terminology for clarity and consistency.
Tailor the Site Diary tool to your specific needs and utilise the tool more effectively.
Streamline operational workflows for your project teams.

For more information, see Customise Site Diary Names.

Improved Comments Field on site diaries (23/10/2025)

Procore has enhanced the comments field in Site Diary entries by standardizing its height and introducing dynamic resizing for easier note entry. The improved comments field allows site managers, project engineers, and admins to capture and review detailed notes more efficiently, reducing time spent on formatting and improving overall usability.

Enhanced "Go To Today" Button in Site Diary (23/09/2025)

Procore has improved the "Today" button in the Site Diary to enhance clarity and usability, allowing users to easily recognise its purpose and quickly navigate back to the current date.

Configurable and Custom Fields Available on More Register Types (18/02/2025)

The Site Diary tool now supports configurable fieldsets and custom fields on more register types. For details, see What are configurable fieldsets and which tools support them? and What are custom fields and which tools support them?

new Quick Create Option on Site Diary (18/02/2025)

With this enhancement, you can reduce time scrolling. Simply click the 'Create' button at the top of the Site Diary and select a register type. Then, the system navigates you to the section of the log you selected from the 'Create' menu. Fill out the log as needed. See Create Site Diary Items for details.

new 'Copy Log' Granular permission (16/12/2024)

Procore has introduced a new Granular Permission for the 'Copy' feature within the Site Diary, allowing Standard and Read Only users to efficiently replicate daily entries without requiring Admin level access. To learn more, see Copy a Site Diary.

Collaborator Entry added to more Site Diary Types (16/12/2024)

Support for the Collaborator Entry feature has been added to the following Site Diary Types: Programmed Work, Productivity, Phone Calls, Inspections, Safety Violations, Plan Revisions, Accidents, Quantities, Equipment, Skip, Waste, Delays. To learn more about Collaborator Entry, see Create Site Diary Entries as a Collaborator.

Modernised Settings Experience (15/10/2024)

The Site Diary tool now has a modernised, more intuitive layout and design. To learn more, see Configure Advanced Settings: Site Diary.

Improved Time Inputs in the Procore Web Application (20/06/2024)

Procore has added the ability to input time entries on logs in precise hour and minute increments in the web application. Previously, input for time entries on items could only be entered in five (5) minute increments.

New Granular Permission for Collaborators (17/10/2023)

Procore has added a new granular permission for the Site Diary tool that allows collaborators to see site diary entries made by other collaborators at their same company. Learn more by reading the announcement or see What granular permissions are available for the project's Site Diary tool?