Defect List
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The Defect List tool is used at the end of a project to keep track of remaining items to complete, assign responsibility, and maintain due dates.
- Create, manage, attach drawings/photos, and assign defect list items to users from a mobile device or computer
- Set a due date, distribute defect list tasks, and automatically send overdue email notifications to responsible parties
- Give assignees the ability to view, respond to, and complete defect list items from a mobile device in the field
- Monitor and track defect list items by status (i.e., open, closed, or pending) and maintain a real-time history of all actions
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- Add Comments to Defect List Items
- Add a Multi-Tiered Location to an Item
- Add a Photo to a Defect List item so that it Populates in the Photos Tool
- Close a Defect List Item
- Configure Advanced Settings: Defect List
- Create a Defect Item Template Category at the Project Level
- Create a Defect List Item
- Create a Project Level Defect Item Template
- Customise the Column Display in the Defect List Tool
- Deactivate a Defect Item Template on a Project
- Delete a Defect Item Template Category at the Project Level
- Delete a Defect Item Template from a Project
- Delete a Defect List Item
- Edit a Defect Item Template Category at the Project Level
- Edit a Defect List Item
- Edit a Project Level Defect List Template
- Email Defect Items to Any User
- Export a Defect List Item as a PDF
- Export the Defect List Register
- Export the Defect List Register as a CSV
- Import Defect List Items
- Notify Assignees of Defect List Items
- Perform Bulk Actions on Defect List Items
- Request a Defect List Import
- Respond to a Defect List Item
- Retrieve Deleted Defect List Items from the Recycle Bin
- Search and Filter the Defect List
- View All Defect List Items
- View Defect List Items
- View the Change History of a Single Defect List Item
- View the Defect List Dashboard
- Add a Photo to a Defect List Item (iOS)
- Close a Defect List Item (iOS)
- Create a Defect List Item (iOS)
- Create a Defect List Item with Quick Capture (iOS)
- Download Defect List Items (iOS)
- Edit a Defect List Item (iOS)
- Email Defect Items to Any User (iOS)
- Notify Assignees of Defect Items (iOS)
- Reassign a Defect List Item (iOS)
- Respond to a Defect List Item (iOS)
- Search and Filter the Defect List (iOS)
- View a Defect List Item (iOS)
- Add a Photo to a Defect List Item (Android)
- Close a Defect List Item (Android)
- Create a Defect List Item (Android)
- Create a Defect List Item with Quick Capture (Android)
- Download Defect List Items (Android)
- Edit a Defect List Item (Android)
- Email Defect Items to Any User (Android)
- Notify Assignees of Defect Items (Android)
- Reassign a Defect List Item (Android)
- Respond to a Defect List Item (Android)
- Search and Filter the Defect List (Android)
- View Defect List Items (Android)
Note
See Procore Imports for additional videos related to the Defect List.Tip
To browse and search all Procore training videos, visit our video library.
Mobile
Create a Defect List Item (Mobile)
View a Defect List Item (Mobile) - Subcontractor as Collaborator
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Resolve a Defect List Item (Mobile) - Subcontractor as Collaborator
OUTDATED VIDEOS - Removed from Support Site and Certifications
Configure Defect List Settings
Import Defect Items
Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Review and Close Defect List Items
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Subcontractor - Resolve a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Subcontractor - View a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Configure Defect List
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as a Client - Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Respond to a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create Defect List Items from the Drawing Tool (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Close a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Configure the Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Close a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Configure the Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Respond to a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Configure Defect List Settings
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Create a Defect List Item
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Accept and Close a Defect List Item
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Import Defect Items
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Import Defect Items
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Web
Configure Defect List Settings
Mobile
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Import Defect Items
Review and Close Defect List Items
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
OUTDATED VIDEOS - Removed from Support Site and Certifications
Import Defect Items
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Respond to a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Create a Defect List Item (Mobile)
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Mobile
Create a Defect List Item (Mobile)
View a Defect List Item (Mobile) - Subcontractor as Collaborator
Respond to a Defect List Item (Mobile)
Close a Defect List Item (Mobile)
Resolve a Defect List Item (Mobile) - Subcontractor as Collaborator
OUTDATED VIDEOS - Removed from Support Site and Certifications
Configure Defect List Settings
Import Defect Items
Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Review and Close Defect List Items
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Subcontractor - Resolve a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Subcontractor - View a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Configure Defect List
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Admin - Import Defect Items into the Project Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as a Client - Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Respond to a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Create Defect List Items from the Drawing Tool (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Close a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Speciality Contractor as Client - Configure the Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Close a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Configure the Defect List Tool
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Respond to a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Owner - Create a Defect List Item (Mobile)
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Configure Defect List Settings
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Create a Defect List Item
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
Site manager - Accept and Close a Defect List Item
Video content may not accurately reflect the current state of the system, and/or it may be out of date.
- Can I attach a photo to a defect list item from my mobile device?
- Can I provide users with 'Read Only' level permissions with limited access to update information in Procore?
- For which items in Procore should I make templates?
- How do I choose a Default Defect Item Manager for my project?
- How do I control which emails are sent by Procore from the Defect List tool?
- How do I determine whether a defect list item has been sent?
- How do I disable Quick Capture for iOS?
- How do I filter items by multi-tiered locations?
- How do I make my defect list items private by default?
- How does data entry differ between defect items created with manual input and defect items created with Quick Capture?
- How does the Defect List Workflow affect my existing defect list items?
- What are configurable fieldsets and which Procore tools support them?
- What are custom fields and which Procore tools support them?
- What are multi-tiered locations?
- What do the defect item colour codes on a drawing mean?
- What granular permissions are available for the project's Defect List tool?
- What is Procore's Recycle Bin?
- What is a defect list?
- What is the Date Notified field in my Defect List?
- What is the Defect List Workflow?
- What is the difference between a distribution group and distribution list in Procore?
- Which Microsoft Excel file versions can be attached to items in Procore?
- Which Procore tools let me view digital image attachments in a map view?
- Which Procore tools support granular permissions?
- Which fields in the Defect List tool can be configured as required, optional or hidden?
Defect List
The following table highlights which user permissions are required to perform the described user action.
: Denotes an action supported in Procore's iOS and/or Android mobile application.
+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.
1 Users with 'Standard' level permissions can perform this action if they are listed as the item's Defect Item Manager, Assignee or Final Approver or if they have been granted the granular permission "Respond to Defect Items Assigned to Users within the Same Company."
2 'Standard' level users can only list 'Admin' level users as the 'Assignee' on a defect list item. However, 'Standard' level users who have been chosen to act as a Defect Item Manager from the Defect List Settings, can list other 'Standard' level users as the 'Assignee' on a defect list item.
3 'Standard' level users can only close defect list items they have created (when the item's status is 'Draft' or 'In Dispute'), or when they have been designated as the item's 'Final Approver' (when the item's status is 'Ready to Close') or designated as the item's 'Defect Item Manager'.
4 Users with 'Read Only' permissions can perform this action if they have been granted the granular permission “Respond to Defect Items Assigned to Users within the Same Company.”
5 Users with 'Standard' and 'Read Only' permissions can only view non-private defect list items after they have been sent to the Assignee.
6 Users with 'Standard' permissions can only perform this action for items they created.
7 This task also requires 'Admin' permissions on the project's Admin tool and 'Standard' permissions on the project's Directory tool.
Below are the notable changes to the project's Defect List tool.
Recent Changes
No recent notable changes.